Remote Conference File Sharing System Automates Usage File Distribution

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Solution Overview

Problem

In remote conferences, there is a challenge in efficiently sharing the contents of files that were not displayed due to timeouts or other issues, requiring participants to organize and share pages or files not displayed during the conference, which complicates the sharing process.

Innovation Solution

A file sharing system that acquires conference time information and participant information to specify usage files used during the remote conference and shares these files with all participants, simplifying the process by bundling usage and related files into a single shared file.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Loss of information

If only the page displayed during the remote conference is shared, then the sharing process is simple, but the completeness of conference content is insufficient

Engineering Contradiction:

Improvecompleteness of conference contentVSAvoidcomplexity of sharing process

Core Design Contradiction:

Loss of informationVSDevice complexity

Solution Approach 1:

The system performs preliminary actions by acquiring conference time information and participant information before the sharing process, and pre-specifying usage files based on time information. This preparation ensures that all necessary files are identified in advance, preventing information loss while automating the process to avoid increasing manual complexity.

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The file sharing system automatically performs the sharing process without requiring manual intervention from participants. The system self-services by acquiring conference metadata, specifying usage files based on time information, and automatically sharing them with participants, thereby maintaining simplicity while ensuring complete content sharing.

Inventive Principle:

Principle #25Self-service

2Loss of information

If participants manually organize and share pages or files not displayed during the conference, then the completeness of shared content improves, but the time and effort required increases

Engineering Contradiction:

Improvecompleteness of shared contentVSAvoidtime for organizing and sharing files

Core Design Contradiction:

Loss of informationVSLoss of time

Solution Approach 1:

The system automatically identifies and shares usage files without requiring participants to manually organize them. By acquiring conference time information and automatically specifying files used during the conference based on this time data, the system eliminates the time-consuming manual organization process while ensuring all relevant files are shared.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system uses conference time information as feedback to automatically determine which files were used during the conference. This feedback mechanism allows the system to intelligently specify usage files without manual input from participants, reducing the time and effort required while maintaining complete content sharing.

Inventive Principle:

Principle #23Feedback

3Loss of information

If all files are shared with participants, then the completeness of shared content is maximized, but the amount of data to be managed increases

Engineering Contradiction:

Improvecompleteness of shared contentVSAvoidamount of shared data

Core Design Contradiction:

Loss of informationVSQuantity of substance

Solution Approach 1:

The system extracts only the necessary usage files from the total file set by using conference time information as a selection criterion. Instead of sharing all files, the system identifies and extracts specifically those files that were used during the conference, thereby maintaining complete content sharing while minimizing the quantity of shared data.

Inventive Principle:

Principle #2Taking out (Extraction)

Solution Approach 2:

The system applies different quality standards to different files based on their usage status. Files that were used during the conference are identified with high quality (as usage files), while unused files are excluded. This local quality approach ensures that only relevant files are shared, optimizing the balance between completeness and data quantity.

Inventive Principle:

Principle #3Local quality

Data Source

PatentUS20240241860A1File sharing system, non-transitory computer readable medium storing file sharing program, and file sharing method

Publication Date: 2024.07.18 FUJIFILM BUSINESS INNOVATION CORP

AI summary

A file sharing system includes one or plural processors, in which the one or plural processors are configured to: acquire conference time information indicating time at which a remote conference is conducted; acquire participant information that is information related to a plurality of participants who participate in the remote conference; specify a usage file that is used in the remote conference based on the conference time information; and share a file including at least the usage file with each of the plurality of participants.