Conference Information Management System Real-Time Synchronization
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Solution Overview
Problem
Conventional conference management systems often face discrepancies between scheduled and actual conference information, leading to inaccuracies and inefficiencies in managing conference data.
Innovation Solution
A conference information management system that includes a user information server and an electronic information board apparatus, connected via a network, which acquires and updates schedule information and participant data in real-time, ensuring synchronization between scheduled and actual conference details.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If schedule information is stored on a server for easy access, then information accessibility is improved, but data accuracy and synchronization with actual conference events deteriorates
Solution Approach 1:
The system implements feedback mechanisms where conference information is continuously updated and synchronized between the server and actual conference events. The server receives real-time updates about conference changes, participant additions, and event modifications, then propagates these updates to all connected information terminals, ensuring data accuracy while maintaining accessibility.
Solution Approach 2:
The server acts as an intermediary that mediates between the actual conference events and information terminals. It receives data from conference organizers and participants, processes and validates the information, then distributes it to terminals, ensuring both easy access and data accuracy through centralized control.
2Reliability
If schedule information is updated in real-time to match actual conference events, then data accuracy is improved, but system complexity increases
Solution Approach 1:
The system merges the schedule management functionality into the existing server infrastructure that already handles information distribution. By combining conference information updates with the existing schedule storage and distribution system, the patent achieves real-time synchronization without significantly increasing overall system complexity.
Solution Approach 2:
The server is designed to perform multiple functions: storing schedule information, receiving conference updates, validating data, and distributing information to terminals. This multi-functionality allows real-time updates to be implemented using existing infrastructure, reducing the need for separate dedicated systems.
3Adaptability or versatility
If multiple information terminals access schedule information from a server, then information sharing is improved, but data synchronization and consistency deteriorates
Solution Approach 1:
The server implements feedback loops where it continuously monitors conference event changes and automatically propagates updates to all connected information terminals. This ensures that all terminals receive the same updated information simultaneously, maintaining data consistency across the distributed system while enabling widespread information sharing.
Solution Approach 2:
The server serves as a central intermediary that all information terminals connect to for accessing and updating conference information. Rather than terminals communicating directly with each other (which would create synchronization issues), all data flows through the server, which ensures consistency across all connected devices.
Data Source
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AI summary
A conference information management system (1) including an information processing apparatus (14) includes a schedule information acquisition unit (54) configured to acquire schedule information of conference stored in a server, from the server; a conference information creation unit (55) configured to create conference information of a specific conference, held or to be held using an electronic information board function of the information processing apparatus (14), based on the acquired schedule information; and a storage unit (58) configured to store the created conference information in a storage destination.