Conference Resource Reservation via Dynamic Attendance Feedback
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Solution Overview
Problem
Traditional conference reservation systems lack accuracy in determining the required resources for multipoint conferences, often leading to over-reservation of ports and facilities due to ambiguity in participant availability, as they only offer limited attendance options and rely on administrators' guesses rather than actual user needs.
Innovation Solution
A method and system that communicate conference notifications with attendance options to invitees, allowing them to respond with their participation plans, which are then used to automatically determine and reserve sufficient resources, including communication ports, meeting space, and other facilities, based on their responses, utilizing calendaring information to assess participation and resource requirements.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If traditional conference reservation systems reserve more ports than required to ensure availability, then resource availability is improved, but resource utilization efficiency deteriorates
Solution Approach 1:
The system implements feedback by sending conference notifications to invitees and collecting their responses about attendance intentions. This feedback loop allows the system to dynamically adjust resource reservations based on actual user responses rather than using static over-provisioning, thus improving resource utilization while maintaining reliability.
Solution Approach 2:
The system performs preliminary actions by reserving resources in stages: initially reserving based on notification sent, then adjusting reservations based on received responses. This staged approach allows the system to commit resources progressively as information becomes available, avoiding premature over-reservation while ensuring resources are secured when needed.
2Ease of operation
If conference administrators manually estimate resource requirements, then ease of operation is improved, but measurement precision deteriorates
Solution Approach 1:
The system enables self-service by allowing invitees to automatically indicate their attendance intentions through their responses to conference notifications. This eliminates the need for administrators to manually estimate resource requirements, as the system automatically gathers precise attendance information directly from participants, improving measurement precision while maintaining ease of operation.
3Device complexity
If limited attendance options are provided to invitees, then device complexity is reduced, but information completeness deteriorates
Solution Approach 1:
The system applies dynamics by providing multiple attendance options (attend, decline, tentative) that allow invitees to express different levels of commitment. This dynamic response mechanism captures more nuanced attendance information than simple binary choices, improving information completeness while keeping the interface relatively simple and intuitive for users.
Data Source
AI summary
A method for reserving conference resources includes communicating a conference notification to each of a plurality of conference invitees. The conference notification is associated with a multipoint conference. The method includes receiving, from each of a first number of the plurality of conference invitees, a response to the conference notification indicating that the invitee will participate on the multipoint conference. The first number of the plurality of invitees comprises participating invitees. The method includes automatically determining, based on the responses to the conference notifications, a sufficient amount of resources to allow the participating invitees to communicate on the multipoint conference. The method also includes automatically reserving the determined sufficient amount of resources and hosting the multipoint conference between the participating invitees using the reserved resources.