Conference Facilitation Server Automatic Session Initiation
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Solution Overview
Problem
Current collaborative session initiation methods often result in participants joining late, leading to disrupted sessions and reduced productivity due to the need for manual recall of static phone numbers and access codes, and the risk of unauthorized access.
Innovation Solution
A conference facilitation server automatically initiates collaborative sessions by sending invitations to confirmed participants based on defined parameters, including contact identifiers and failover preferences, ensuring timely connections and secure access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If participants manually remember and dial static phone numbers and access codes to join collaborative sessions, then they can connect to the session, but they often join late or forget to join, causing disruptions and reducing productivity
Solution Approach 1:
The system performs preliminary actions by automatically dialing participant contact identifiers and initiating communication attempts before the collaborative session begins. The server stores participant information in advance and automatically initiates connection attempts at the scheduled session time, eliminating the need for participants to manually remember and dial access codes.
Solution Approach 2:
The system provides self-service by automatically managing the entire connection process. The conference facilitation server autonomously dials participants, attempts reconnections using alternative contact identifiers, and manages communication attempts without requiring participant intervention, thereby ensuring timely attendance and improving session productivity.
2Ease of operation
If participants are provided with static phone numbers and access codes, then they can join the session, but uninvited participants may gain unauthorized access
Solution Approach 1:
The system extracts the access code from the joining process by using dynamic communication initiation. Instead of providing static access codes that can be misused, the server directly dials predetermined contact identifiers and establishes connections automatically, removing the vulnerability of sharing secret access codes while maintaining ease of joining for authorized participants.
Solution Approach 2:
The conference facilitation server acts as an intermediary that controls all communication attempts. It manages the dialing process, validates participant identities through predetermined contact identifiers, and controls session access without requiring participants to share access codes with others, thereby enhancing security while maintaining operational simplicity.
3Ease of operation
If participants need to search for phone numbers and access codes before joining, then they can eventually connect, but they join late causing disruptions and time loss
Solution Approach 1:
The system performs preliminary actions by pre-storing participant contact identifiers and automatically initiating connection attempts at the scheduled session time. The server has all necessary communication information ready in advance and automatically dials participants when the session begins, eliminating the time participants would otherwise spend searching for access information.
Solution Approach 2:
The system provides self-service by automatically managing the entire connection process without requiring participant action. The conference facilitation server autonomously retrieves stored contact identifiers, initiates dialing sequences, and manages reconnection attempts, thereby eliminating time loss associated with manual information retrieval and ensuring participants join exactly at the scheduled time.
4Reliability
If the system uses multiple contact identifiers for each participant, then it can improve connection reliability through failover preferences, but it increases system complexity
Solution Approach 1:
The system performs preliminary actions by pre-configuring multiple contact identifiers and failover preferences for each participant in the database. Before the session begins, the server stores alternative communication methods and their priority orders, so that when connection attempts are made, the system can automatically proceed through the predetermined sequence without complex real-time decision-making, thereby maintaining reliability while managing complexity.
Solution Approach 2:
The conference facilitation server acts as an intermediary that manages the complexity of multiple contact identifiers. It stores and processes failover preferences, automatically selects appropriate contact identifiers based on predetermined rules, and handles the sequence of connection attempts, thereby shielding the overall system from complexity while ensuring high connection reliability through multiple fallback options.
Data Source
AI summary
A method includes a conference facilitation server to determine whether a conference initiator has defined a set of conference parameters, storing the set of conference parameters in a database. The server communicates a conference invitation to each of the proposed participants using contact identifiers and designates the proposed participants as a confirmed participants when the proposed participants send conference acknowledgements to the conference server, responsive to the conference invitation to participate in a collaborative session. The server automatically initiates a first attempt to establish communications with each of the confirmed participants at the conference time on the conference date through a conference medium using contact identifiers. If the first attempt to establish communication fails then the server automatically initiates an additional attempt to establish communications with a particular confirmed participant with whom the first attempt has failed.