Online Conference Signing Bot for Shared-Document Approval
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Digital signing delays occur in online conferences due to the need for individual signature collection from each participant, which introduces redundant communications and inefficiencies.
Innovation Solution
A method utilizing a bot to monitor discussions, collect participant consents, analyze responses, and apply digital signatures, either individually or using ring signatures, to automate the signing process.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If digital signatures are collected individually from each participant through email communication, then document authentication is achieved, but communication efficiency deteriorates and time consumption increases
Solution Approach 1:
The patent combines multiple individual signature collection operations into a single batch signing operation. The system collects signatures from multiple participants simultaneously through one communication cycle rather than sending separate requests to each participant, thereby merging redundant communications into a single efficient operation that maintains authentication reliability while improving productivity
Solution Approach 2:
The patent introduces an intermediary system (the signing platform) that coordinates the batch signing process. This intermediary collects signing requests, manages the signature collection process, and distributes signed documents, eliminating the need for direct one-on-one communications between participants and reducing overall communication overhead while maintaining security
2Reliability
If digital signatures are collected individually from each participant, then each participant's consent is verified, but the signing process time increases
Solution Approach 1:
The patent implements preliminary actions by pre-notifying all participants about the upcoming batch signing operation and preparing the signing environment in advance. Participants can review documents and prepare their consent before the actual signing window opens, ensuring that when the signing process begins, all participants are ready to sign simultaneously, thus verifying consent reliably while minimizing the actual signing duration
Solution Approach 2:
The patent maintains continuity of useful action by keeping the signing process active and continuous rather than interrupting it with multiple separate communication cycles. The system opens a continuous signing window during which all participants can sign at their convenience, eliminating idle time between individual signature collections while ensuring each participant's consent is properly verified
3Reliability
If multiple communication cycles are used for document signing, then complete signature collection is achieved, but system complexity increases
Solution Approach 1:
The patent segments the signing process into distinct phases: notification phase, signing phase, and completion phase. This segmentation allows the system to manage complexity by handling one phase at a time with specific functions, rather than running multiple complete communication cycles. Each phase has a clear start and end condition, making the overall process more manageable and less complex while ensuring complete signature collection
Data Source
Figure 1
AI summary
The invention relates to a method and a system for eliminating digital signing delays in online conferences. The present invention provides the integration of the digital signature concept into online conferences. According to the invention, during a conference, a set of people is considered which want to agree on an idea or a document that is distributed via screen sharing. After having the agreement of all the people in the conference, it is possible to automatically sign the document either independently or using a digital ring signature.