Conferencing System Resource Sharing via Native App Links
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Solution Overview
Problem
In online meetings, participants face difficulties accessing shared documents due to limited video resolution and the need to manually locate and load resources, leading to time-consuming and error-prone processes.
Innovation Solution
A conferencing system that automatically shares links to shared resources via a chat window or overlay clickable links on screen, allowing participants to access documents in native applications, with options for pre-configured sharing settings and secondary location copying for secure access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If screen-share feature is used to show documents during conference, then all participants can view the document, but the video resolution is limited and fine detail is difficult to read
Solution Approach 1:
The system segments the document viewing experience into two modes: a thumbnail view during screen sharing for overview, and a full-screen native application view for detailed examination. Participants can switch between these segmented views to access different levels of document detail as needed.
Solution Approach 2:
The system introduces an intermediary mechanism that captures the document being shared and reconstructs it in its native format for participants. This intermediary process transforms the low-resolution screen-share image into a high-quality native document view, eliminating the resolution limitation.
2Ease of operation
If participants manually locate and load documents during conference, then they can access the resource, but it is time-consuming and error-prone
Solution Approach 1:
The system performs preliminary action by automatically capturing the document link or path during the screen sharing session. This information is pre-processed and made available to participants before they need to access the document, eliminating the manual search and loading process.
Solution Approach 2:
The system enables self-service by automatically generating and distributing document access information to participants. Instead of requiring manual intervention to locate and load documents, the system autonomously handles the document access process, allowing participants to directly open documents with a single click.
3Adaptability or versatility
If document link is shared via email or text message after conference, then participants can access the resource, but it delays access and loses context
Solution Approach 1:
The system maintains continuity of useful action by keeping the document access information available throughout the conference session in the chat window. Participants can access documents immediately during the conference without interruption, maintaining the continuous flow of the meeting rather than creating a discontinuity that requires post-conference access.
Data Source
AI summary
Electronic conferences routinely include images of documents and other resources. Accessing an address of the resource and including a link to the resource in the conference, remote participants may access the resource utilizing a native application. If the address of a resource is inaccessible to at least some of the participants, a temporary copy may be automatically provided to a secondary address and the secondary address provided in the conference. The temporary copy may be automatically deleted upon the conference ending.