Configurable Document Generator for Dynamic User Views
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Solution Overview
Problem
Existing documentation systems for software applications are cumbersome and static, requiring extensive manual processing and distribution, making it difficult for users to access relevant information and leading to inefficient information management.
Innovation Solution
A system and method for managing structured data by identifying and assigning elements to records with predefined schemas, including control attributes, allowing for dynamic retrieval and presentation of data based on user requests through a network interface, enabling real-time updates and personalized document assembly.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If static documents are distributed to all users, then complete information is provided, but document volume and complexity increase for users
Solution Approach 1:
The patent segments documentation into modular components organized in a hierarchical structure with master documents, sub-documents, and reference materials. Each document is divided into manageable sections that can be independently selected and assembled, transforming a single bulky static document into multiple smaller, organized units that reduce user burden while maintaining information completeness.
Solution Approach 2:
The patent enables different users to receive different versions of documentation tailored to their specific needs, product configurations, and roles. Each user can select only the portions of documentation relevant to their situation, providing localized, customized information quality rather than a one-size-fits-all approach, thereby reducing document complexity for each individual user.
2Reliability
If individual document items are generated and assembled through multiple tiers of staff, then approved documents are produced, but the process takes months or years
Solution Approach 1:
The patent implements preliminary action by pre-organizing all documentation content into a structured repository with defined schemas, relationships, and metadata before distribution. Templates and assembly rules are established in advance, allowing automated generation of customized documents without requiring manual assembly at distribution time. This upfront preparation enables rapid document generation while maintaining quality standards through predefined approval workflows.
Solution Approach 2:
The patent uses template-based copying where standardized document structures, formats, and assembly rules are created once and then automatically applied to generate numerous customized document instances. Rather than manually creating each document from scratch through multiple approval tiers, the system copies and adapts proven templates to specific user needs, dramatically reducing generation time while maintaining consistency and quality.
3Reliability
If documents are updated and re-distributed, then information is current, but distribution complexity increases
Solution Approach 1:
The patent creates a universal document management system that serves multiple functions: storing content, managing versions, assembling customized documents, and distributing them through various channels. This multi-functional platform handles all distribution tasks through a single integrated system rather than requiring separate processes for each distribution method, reducing distribution complexity while ensuring information currency through centralized update management.
Solution Approach 2:
The patent implements dynamic document generation where documents are assembled at the point of use based on current user needs, product configurations, and available information. Rather than static documents that require re-distribution for updates, the system dynamically generates customized documents on-demand from the centralized repository, automatically reflecting the latest information without complex distribution logistics.
4Adaptability or versatility
If customers cut and paste static documents to organize relevant content, then personalized information is created, but manual processing burden increases
Solution Approach 1:
The patent enables self-service by allowing users to independently select, customize, and assemble their own documentation from the organized repository using intuitive interfaces. Users can filter content by product, feature, or relevance and automatically generate personalized document packages without requiring manual cutting and pasting. The system provides the tools and templates for users to create their own customized documentation, eliminating manual processing burden while maintaining adaptability.
Solution Approach 2:
The patent performs preliminary action by pre-organizing all documentation content with metadata, tags, and relationships that enable automatic filtering and assembly. Content is prepared in advance with structured schemas that allow the system to automatically select and assemble relevant portions based on user selections, eliminating the need for users to manually organize content. This preliminary structuring enables easy personalization without manual effort.
Data Source
AI summary
Embodiments of the invention provide systems and methods for managing sets of structured data. According to one embodiment, managing a set of structured data can comprise identifying a plurality of elements within the set of structured data. Each of the identified elements can be assigned to a record having a predefined schema comprising content of the assigned element and a plurality of control attributes for the assigned element. One or more of the control attributes can be defined for each of the records and the records can be stored in a repository. Upon receiving a request for one or more of the plurality of elements, those elements to be made available can be identified based on the control attributes of the stored records. The stored records for the identified elements can be retrieved and provided to one or more users in response to the request.