Configurable Document Workflows for Scalable Data-Object Distribution
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Solution Overview
Problem
Existing data processing systems face challenges in scalable management and distribution of documents due to limited scalability in updating and maintaining document workflows.
Innovation Solution
A network-based workflow system that manages data-objects through defined workflows, allowing administrators to assign states and transitions based on user and device attributes, enabling dynamic management and distribution of data-objects.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If traditional document management systems are used, then basic document storage and retrieval are achieved, but scalability for managing and distributing documents is limited
Solution Approach 1:
The system segments document management into distinct workflows with defined states (draft, pending, approved, rejected) and transition rules. Each workflow is independently configurable through metadata properties, allowing scalable management without increasing overall system complexity.
Solution Approach 2:
The patent creates a universal workflow management system that can handle multiple document types and distribution scenarios through a single platform. The system uses configurable metadata properties and state transitions to provide multi-functional capabilities across different document management needs.
2Productivity
If document workflows are manually managed, then flexibility in updating procedures is maintained, but productivity and efficiency are reduced
Solution Approach 1:
The system performs preliminary actions by pre-defining workflow states, transition rules, and approval hierarchies before document distribution begins. Metadata properties are configured in advance to automatically route documents through appropriate approval chains, eliminating manual intervention and improving productivity.
Solution Approach 2:
The workflow management system incorporates feedback mechanisms where document states automatically transition based on approval actions. The system tracks and communicates document status through defined states (pending, approved, rejected), providing real-time feedback to stakeholders and automating subsequent actions.
3Adaptability or versatility
If existing document management procedures are used, then basic approval processes are achieved, but adaptability to different document properties is limited
Solution Approach 1:
The patent applies local quality by assigning specific metadata properties to different document types and workflows. Each workflow can be customized with relevant properties (e.g., author, department, document type) without affecting other workflows, allowing adaptable configuration while maintaining manageable complexity through localized customization.
Data Source
AI summary
Example embodiments relate to a network-based workflow system, employed for receiving workflows, defining one or more data-object types based on the workflows, generating data-objects, assigning a workflow from among the one or more workflows to the data-object, and managing the data-object through various states of based on the workflow. As discussed, a “workflow” refers to orchestrated and repeatable patterns enabled by a systematic organization of resources into processes that transform and modify presentations of data-objects based on corresponding data-object states. A workflow may therefore comprise a set of states, wherein each state is linked to another state by one or more transitions, and wherein the transitions are associated with a set of events which may occur at each state.