Contextual Recipient Auto-Population in Collaborative Work Boards
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Solution Overview
Problem
Current project management software applications are inefficient in managing complex operations across multiple employees and departments, lacking integrated solutions for collaborative file sharing and accurate auto-population of recipient fields in messaging systems.
Innovation Solution
The implementation of a unified filing engine within a workflow management system that allows for electronic whiteboard integration, enabling collaborative file sharing and an enterprise messaging system for auto-populating recipient fields based on context, using interconnected boards and mediator overlays for message mediation and verification.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of manufacture
If project management software applications are used to manage complex operations, then resource organization and project planning are improved, but operational efficiency and collaboration across multiple employees and departments deteriorate
Solution Approach 1:
The patent combines multiple previously separate functions (messaging, file sharing, project management, contact management) into a single integrated workflow management system. This unification eliminates the need for employees to switch between multiple applications, thereby improving operational efficiency while maintaining resource organization capabilities.
Solution Approach 2:
The workflow management system is designed to perform multiple functions simultaneously: it manages projects, shares files, sends messages, and maintains contact databases. This multi-functionality allows a single system to replace multiple specialized tools, improving both productivity and collaboration across departments.
2Ease of operation
If manual management of recipient fields is used in messaging systems, then message sending is simple, but accuracy and error reduction deteriorate
Solution Approach 1:
The system pre-populates recipient fields by automatically retrieving contact information from the integrated contact database based on the message content and context. This preliminary action of auto-filling recipient data eliminates manual typing errors while keeping the send process simple through automatic suggestions.
Solution Approach 2:
The system provides feedback by displaying auto-suggested recipient names and contact information as the user types, allowing the user to verify and select the correct recipient. This feedback mechanism ensures accuracy while maintaining ease of operation through intuitive interaction.
3Device complexity
If separate file sharing and messaging systems are used, then system simplicity is maintained, but collaborative file sharing efficiency deteriorates
Solution Approach 1:
The patent integrates file sharing capabilities directly into the messaging system, allowing users to share files through the same interface used for communication. This merging of functions improves collaborative file sharing efficiency by eliminating the need to switch between separate applications, while the unified interface maintains system simplicity.
4Measurement precision
If contextual auto-population is implemented in recipient fields, then message distribution accuracy is improved, but system complexity increases
Solution Approach 1:
The system performs contextual auto-population of recipient fields automatically based on the message content and user preferences, without requiring complex manual configuration. The system serves itself by intelligently retrieving and suggesting contacts, improving message distribution accuracy while keeping the user interface simple and the operational complexity low.
Data Source
AI summary
Systems, methods, and computer readable media for auto-populating recipient fields based on context of source content are disclosed. The system may include a processor configured to: maintain a plurality of boards related to a common entity, the boards including external addresses; receive an indication of an intent to send a communication, the indication originating from a specific board of the plurality of boards; render a communication interface associated with the specific board; perform a look up of a subset of the plurality of boards linked to the specific board; retrieve external addresses from each of the subset of the plurality of boards; populate the communication interface with the communication and the retrieved external addresses; receive a selection of at least one of the retrieved external addresses; cause the communication to be transmitted; and link a copy of the transmitted communication to at least the specific board.