Coversheet Manager for Automated Document Profile Association
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Solution Overview
Problem
Existing methods for managing scanned documents on a network require users to manually enter profile information, which is time-consuming and tedious, especially for repetitive batch jobs, and often require additional software that consumes computer resources.
Innovation Solution
A method and system that allows users to generate a physical or virtual coversheet with profile information, which is used to scan documents at a multi-function device (MFD), simplifying the process by eliminating the need for manual entry and reducing software overhead.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually enter profile information through computer or MFD, then document profile information can be entered, but the process is time consuming and tedious
Solution Approach 1:
The patent applies preliminary action by pre-printing profile information on physical coversheets that are placed with documents before scanning. This eliminates the need for manual data entry at the time of scanning, as the information is already prepared and attached to the document, thereby reducing both time and effort required for profile entry
Solution Approach 2:
The patent uses copying by transferring profile information from electronic databases onto physical coversheets that are then scanned along with documents. The MFD captures the printed profile information from the coversheet and associates it with the scanned document, replacing manual entry with an automated copying process
2Adaptability or versatility
If additional thick client software applications are installed to manage documents, then document management functions are enhanced, but computer memory and processing time are consumed
Solution Approach 1:
The patent extracts the document management functionality from heavy client software by implementing a web-based interface that runs in standard web browsers. This removes the need for resource-intensive local applications while maintaining document management capabilities through server-side processing and web-based profile management
Solution Approach 2:
The patent applies universality by using a web browser as a universal interface that can access document management functions without requiring specialized software installation. The same browser can handle profile creation, document submission, and status tracking, replacing multiple specialized applications with a single versatile web-based system
Data Source
AI summary
A method, and a system using the method, of managing and using a profile to be associated with a document. The method includes generating an identifier based on the profile and printing the identifier for use in scanning documents to be associated with the profile.