Cross-Environment Email Data Management for Fast Secure Recovery
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Solution Overview
Problem
Existing data management systems, whether enterprise software or managed service solutions, are limited in their ability to provide effective archiving, routing, authentication, and access to email systems across multiple environments, leading to inefficiencies and increased costs, particularly in frequent email usage and large email infrastructures.
Innovation Solution
A data management system that integrates across managed service, mail server, and client environments, enabling archiving, recovery, authentication, and seamless access through the user's typical email application, with features like stubbing, chunking, and policy impact analysis to optimize data management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Speed
If data is archived locally in mail server environment with enterprise software, then recovery speed is improved, but storage capacity and data security are worsened
Solution Approach 1:
The patent divides the archiving system into two segments: local archiving within the mail server environment for fast recovery, and remote archiving at the managed service provider's data center for secure long-term storage. This segmentation allows each segment to optimize for its specific function while working together as a unified system.
Solution Approach 2:
The patent introduces an intermediary component that acts as a bridge between the local mail server environment and the remote managed service provider environment. This intermediary enables seamless data transfer and coordination between the two environments, allowing fast local access while maintaining secure remote backup.
2Reliability
If data is archived at managed service provider environment, then data security and storage capacity are improved, but recovery speed and access efficiency are worsened
Solution Approach 1:
The system segments archiving functions by keeping frequently accessed data locally in the mail server environment for rapid recovery, while sending less frequently accessed data to the managed service provider's secure remote environment. This segmentation optimizes both recovery speed and data security simultaneously.
Solution Approach 2:
The patent applies local quality by making the archiving system adaptive to local needs at each environment. The mail server environment maintains local copies for fast access, while the managed service provider environment provides secure remote storage. Each location optimizes its storage characteristics based on its specific role in the overall system.
3Productivity
If enterprise software is deployed within mail server environment, then message routing and filtering are improved, but service scope and adaptability are worsened
Solution Approach 1:
The patent implements multi-functionality by enabling the enterprise software to operate across multiple environments rather than being confined to a single mail server environment. The software can perform messaging services, data management, and archiving functions both locally at the customer's mail server and remotely at the managed service provider's environment, expanding its service scope while maintaining routing efficiency.
4Reliability
If managed service solution is deployed separately from mail server environment, then service independence and security are improved, but integration capability and effectiveness are worsened
Solution Approach 1:
The patent merges the managed service solution with the mail server environment by establishing integrated communication channels and coordinated workflows between the two previously separate systems. This merging allows the managed service provider to independently manage remote archiving while maintaining seamless integration with the customer's mail server for unified data management and faster recovery capabilities.
Data Source
AI summary
The present invention discloses a system and method for data management whereby a data management application manages data across a managed service environment, a mail server environment, and a client environment. The present invention allows a customer to optimize data management functions such as archiving, recovering, monitoring, authenticating, synchronizing, transferring, copying, stubbing, chunking, harvesting, and securing.