Data Capturing and Structuring for Healthcare Records

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Solution Overview

Problem

Healthcare organizations face challenges in managing and exchanging unstructured data, which is often stagnant and unusable by other applications, leading to inefficiencies and security risks due to the need for manual processing and printing/faxing of documents.

Innovation Solution

A method and system for data capturing and structuring that determines a data capture mode to convert non-electronic records into electronic records, collects metadata, and combines it with the electronic data to create structured records, enabling efficient processing and exchange.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Ease of manufacture

If unstructured data is stored in native form, then data storage is simple, but data usability and accessibility deteriorate

Engineering Contradiction:

Improvedata storage simplicityVSAvoiddata usability

Core Design Contradiction:

Ease of manufactureVSAdaptability or versatility

Solution Approach 1:

The patent segments unstructured data into structured components by extracting metadata and organizing data elements into standardized formats. This segmentation transforms unusable native data into accessible structured data while maintaining the original information content.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The patent introduces an intermediary data structuring system that acts as a bridge between native unstructured data and application-ready structured data. This intermediary process includes metadata extraction, data validation, and format transformation without requiring manual intervention.

Inventive Principle:

Principle #24Intermediary (Mediator)

2Measurement precision

If manual identification and uploading of documents is performed, then data accuracy improves, but time consumption and cost increase

Engineering Contradiction:

Improvedata identification accuracyVSAvoiddata processing time

Core Design Contradiction:

Measurement precisionVSLoss of time

Solution Approach 1:

The patent implements self-service functionality where the system automatically identifies, extracts, and structures data without human intervention. The automated metadata extraction and data validation processes maintain accuracy while eliminating manual labor time and associated costs.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces manual mechanical processes (human identification and uploading) with automated electronic systems including optical character recognition, metadata extraction algorithms, and automated data validation mechanisms that maintain or improve accuracy while dramatically reducing time.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Reliability

If unstructured files are printed and faxed for exchange, then data security is maintained, but productivity and environmental sustainability deteriorate

Engineering Contradiction:

Improvedata securityVSAvoiddata exchange efficiency

Core Design Contradiction:

ReliabilityVSProductivity

Solution Approach 1:

The patent replaces physical mechanical processes (printing and faxing) with electronic data exchange systems. Structured electronic records are transmitted digitally between systems while maintaining security through standardized protocols, eliminating the need for physical document handling.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The patent changes the state of data from physical analog form (printed documents) to digital structured form. This parameter change enables secure electronic transmission while maintaining data integrity and accessibility, improving productivity without compromising security.

Inventive Principle:

Principle #35Parameter changes

4Quantity of substance

If data is kept in native unstructured form, then storage space is minimized, but data accessibility and interoperability worsen

Engineering Contradiction:

Improvestorage spaceVSAvoiddata interoperability

Core Design Contradiction:

Quantity of substanceVSAdaptability or versatility

Solution Approach 1:

The patent creates universally accessible structured data formats that can be used across multiple applications and systems. The standardized data structure enables interoperability while the efficient storage methodology minimizes space requirements compared to storing multiple copies in native formats.

Inventive Principle:

Principle #6Universality (Multi-functionality)

Data Source

PatentUS11586581B2Data capturing and structuring method and system

Publication Date: 2023.02.21 KNO2 LLC

AI summary

A method for a data capturing and structuring includes determining at least one data capture mode for processing a non-electronic data record into an electronic data record and selecting a record owner having a plurality of existing data records to be associated with the electronic data record. The method also includes capturing the non-electronic data record into the electronic data record and collecting metadata from data associated with the record owner and the electronic data record and data generated during the capturing. Further, the method includes creating structured data records by combining the electronic data record and the metadata and exporting the structured data records.