Data Handling Policy System for Orphan Data Management
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Solution Overview
Problem
Current collaborative computing environments fail to accurately communicate content access restrictions and orphan data policies, leading to security perceptions that are not accurate and unclear expectations regarding data ownership and access, especially when users leave or are removed from the system, resulting in orphaned data with no clear management strategy.
Innovation Solution
A system and method for implementing data handling policies in collaborative computing environments that allow users to view and manage access restrictions and orphan data policies, enabling clear communication of access rights and defining actions for orphaned data, with policies configurable on a user-by-user basis and applicable at deployment, place, and role levels.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If access restriction is implemented to protect user data, then data security is improved, but users have inaccurate perception of their data security
Solution Approach 1:
The system implements feedback by notifying users when their data is accessed by third parties. This feedback mechanism provides users with accurate information about who has accessed their data, correcting the information inaccuracy problem while maintaining the access restriction security measures in place.
Solution Approach 2:
The system introduces an intermediary notification mechanism that mediates between the access control system and users. This intermediary provides transparent information about data access events, allowing users to understand their actual data security status without compromising the underlying access restriction mechanisms.
2Ease of operation
If orphaned data is deleted from the system, then data management is simplified, but needed content may be permanently lost
Solution Approach 1:
The system performs preliminary action by notifying users before orphaned data is deleted. This advance notification gives users an opportunity to retrieve or transfer their data before permanent deletion occurs, preventing unnecessary data loss while maintaining simplified orphaned data management through automated deletion processes.
Solution Approach 2:
The system applies preliminary anti-action by providing users with the ability to prevent deletion of orphaned data through notification and retrieval mechanisms. This counteracts the potential harmful effect of automated deletion before it occurs, allowing users to protect valuable data while maintaining efficient automated management for truly abandoned data.
3Reliability
If orphaned data is made available to administrative entities, then data recovery is enabled, but users experience false sense of security about their privacy
Solution Approach 1:
The system implements feedback by notifying users when their data becomes orphaned and will be made available to administrative entities. This transparency eliminates the false sense of security by clearly communicating the data's status and destination, while still enabling administrative recovery capabilities when needed.
4Measurement precision
If data handling policies are configurable on user-by-user basis, then policy precision is improved, but system complexity increases
Solution Approach 1:
The system applies universality by implementing a multi-level policy configuration framework that supports both individual user policies and default organizational policies. This allows precise user-by-user configuration where needed while providing standardized defaults that reduce complexity for users who accept default settings, making the system adaptable to different precision requirements.
Data Source
AI summary
A method and system for collaborative computing environment access restriction and orphan data management is provided in the form of establishment and implementation of a data handling policy in which the data handling policy for one of a person and a role is stored on a computer storage medium. The data handing policy is implemented in the collaborative computing environment by providing access to data in accordance with the established data handling policy. Access to the data handling policy is provided to a person affected by the data handling policy in which the access to the data handling policy includes allowing the affected person to view the data handling policy.