Data Management System for Dental Clinic Outsourcing
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Solution Overview
Problem
Current data management systems in dental clinics and laboratories are inefficient, requiring cumbersome processes for sharing and managing instruction documents and data, leading to time-consuming and complicated communication and data correlation, especially with the increasing complexity of digitization in dental care.
Innovation Solution
A data management system comprising an outsourcer terminal, an outsourcee terminal, and a server device connected via a network, allowing for data sharing, order container management, and chat functions to streamline the management of instruction documents and data, enabling efficient communication and data correlation between dental clinics and laboratories.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of manufacture
If data is managed on paper media, then storage is simple, but retrieval and reference become time-consuming and complicated
Solution Approach 1:
The patent replaces the mechanical paper-based storage and retrieval system with an electronic data management system. Instruction documents and related data are stored digitally in a database, allowing instant retrieval through electronic search and display functions, thereby eliminating the time-consuming physical search process while maintaining simple storage through digital filing.
Solution Approach 2:
The system creates electronic copies of instruction documents and stores them in a database. Multiple users can access and view these copies simultaneously without needing to physically handle the original documents, enabling fast retrieval and reference while the original storage remains simple and organized.
2Ease of operation
If checks and modifications are performed through telephones, e-mails, SMS, facsimiles, then communication is possible, but correlation with instruction documents becomes complicated and management becomes troublesome
Solution Approach 1:
The patent merges the communication function with the data management system by providing a chat function that is integrated into the terminal. This allows users to communicate while directly viewing and referencing instruction documents, automatically correlating communication content with the relevant documents in the database, thereby simplifying management while maintaining communication ease.
Solution Approach 2:
The terminal acts as an intermediary between communication tools and the data management system. It receives communication inputs (chat messages) and automatically associates them with the relevant instruction documents in the database, eliminating the need for manual correlation while preserving the ease of communication through familiar interfaces.
3Adaptability or versatility
If a secondary outsourcee is requested through telephone, e-mail, SMS, or facsimile, then outsourcing can be arranged, but the procedure becomes cumbersome requiring reissuance of instruction documents
Solution Approach 1:
The system stores standardized instruction documents and order information in a database in advance. When secondary outsourcing is needed, the terminal can automatically retrieve and transmit the relevant document information to the secondary outsourcee without requiring manual reissuance or revision, thereby maintaining outsourcing flexibility while eliminating the time-consuming document reissuance process.
4Productivity
If digitization is advanced with 3D scanners, CAD, and CAD/CAM equipment, then manufacturing capability is improved, but the type and amount of data handled increases, rendering correlation of outsourced order with data complicated
Solution Approach 1:
The terminal is designed as a universal platform that can handle multiple types of data (instruction documents, 3D scan data, CAD files, order information) through a single integrated interface. The database stores diverse data types in a standardized format, and the terminal automatically correlates them based on order identifiers, thereby maintaining improved manufacturing capability while simplifying data correlation despite increased data volume and variety.
Data Source
AI summary
A data management system comprises: an outsourcer terminal outsourcing a fabrication by an instruction document; an outsourcee terminal receiving outsourcing and/or sub-outsourcing; and a server device. The server device comprises: a data management unit managing a proprietary authority of data stored in a data storage unit; an order container storage unit storing an order container with which data stored in the data storage unit is correlated, for each order created in an order creation unit of the outsourcer terminal and/or the outsourcee terminal; and an order container management unit managing sharing of the order container, based on an instruction from an order container sharing authority management unit of the outsourcer terminal and/or the outsourcee terminal. The server device, for each order, correlates any format of data element stored with the order container, for management.