Direct Document Block Sharing Without IM Client Switching
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Solution Overview
Problem
Existing document sharing methods require users to switch between documents and instant message clients, leading to cumbersome operations and reduced efficiency in collaborative office platforms.
Innovation Solution
A method and apparatus for directly sharing document blocks within a collaborative office platform, allowing users to select and share document blocks without switching between documents and IM clients, using a sharing interface that includes an instant message chat list for easy selection and distribution.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users perform screenshot on document block and switch to IM client to complete sharing, then document sharing can be achieved, but operation becomes cumbersome and time-consuming
Solution Approach 1:
The patent merges the document editing function and instant messaging function into a single integrated platform. The sharing interface is embedded within the document interface, allowing users to share document blocks directly without switching to a separate IM client. This integration eliminates the need for screenshotting and manual copying, resolving the contradiction between ease of operation and time consumption.
Solution Approach 2:
The patent introduces a sharing interface as an intermediary component that bridges the document block and the target chat. This sharing interface captures the document block content and automatically transmits it to the selected chat, serving as a mediator that eliminates the manual screenshot and copy-paste process, thereby improving operational ease and reducing time loss.
2Ease of operation
If document block sharing is integrated within the collaborative platform, then operation simplicity is improved, but system complexity increases
Solution Approach 1:
The collaborative office platform is designed with multi-functionality, combining document editing, chat, and sharing capabilities in a single system. The sharing interface leverages existing platform components (chat list, message cards) to achieve direct sharing without requiring separate dedicated sharing hardware or complex external systems, thus improving ease of operation while managing system complexity through universal component reuse.
3Reliability
If permission information is synchronized to the system, then security and control are improved, but processing time and system load increase
Solution Approach 1:
The system pre-establishes permission management mechanisms and synchronizes permission information in advance when document blocks are shared. By performing permission setup and synchronization as preliminary actions during the sharing process rather than during content consumption, the system ensures security and control are maintained while minimizing the time impact on users, as permissions are already in place when needed.
Data Source
AI summary
Embodiments of the present disclosure relate to a document block sharing method and apparatus, a system and a storage medium. In at least one embodiment of the present disclosure, after a document block is selected, the document block may be directly shared in a document to other business scenarios in a collaborative office platform, the other business scenarios include a chat scenario, a mail scenario, a to-do task scenario, a video conference scenario, and the like. For example, based on an operation of directly sharing the document block to a chat in the document, a sharing interface including an instant message chat list is presented, so that a user can conveniently select at least one chat to receive the document block, and then send the document block to the selected at least one chat. Therefore, the user can complete document block sharing without the need to switch between the document and an IM client, thereby simplifying the operation.