Distributed Capture System for Legacy ECM Integration
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Solution Overview
Problem
Financial institutions with multiple branches face challenges in processing and archiving financial records due to differences in formats, requiring manual extraction and couriering of documents to central locations for scanning and conversion into electronic form, which is cumbersome and time-consuming, and existing distributed capture systems are not compatible with legacy ECM platforms.
Innovation Solution
A distributed capture system that converts financial records from various formats like Microsoft Word, PDF, and PCL to TIFF, using document classification templates for automatic classification and indexing, allowing seamless integration with legacy ECM systems without the need for data format conversion or purchasing new ECM platforms.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If distributed capture systems are used to process financial records, then automation and productivity are improved, but compatibility with legacy ECM platforms deteriorates
Solution Approach 1:
The patent introduces an ECM interface as an intermediary component that bridges the distributed capture system and legacy ECM platforms. This interface includes format conversion functionality that translates between different data formats (XML, JSON, CSV) and the specific formats required by various legacy ECM systems (FileNet, Documentum, OpenText, OnBase), enabling automated processing while maintaining compatibility without requiring replacement of existing ECM infrastructure
Solution Approach 2:
The ECM interface is designed with multi-functionality to support multiple legacy ECM platforms simultaneously. It can convert data to formats required by different ECM systems (FileNet P8, Documentum, OpenText, OnBase) and handle various document types (checks, deposit slips, loan applications, signature cards), making the distributed capture system universally compatible across diverse legacy environments
2Adaptability or versatility
If manual extraction and couriering of documents is used, then compatibility with existing systems is maintained, but time consumption and operational complexity increase
Solution Approach 1:
The system enables self-service automated processing at branch locations through distributed capture devices that can independently scan, convert to electronic form, classify, and index financial records. The ECM interface automatically handles format conversion and transmission to legacy ECM systems without requiring manual intervention for extraction, couriering, or data entry, eliminating time-consuming manual operations while maintaining compatibility with existing ECM infrastructure
Solution Approach 2:
The system performs preliminary actions by automatically classifying and indexing financial records at the point of capture before transmission to the ECM system. Document classification templates pre-defined in the system enable automatic categorization of different financial record types, and the ECM interface pre-converts data to appropriate formats, eliminating the need for subsequent manual processing and couriering operations
Data Source
AI summary
A distributed capture system is disclosed which enables digital content to be captured in various formats and interfaced with a plurality ECM) platforms which enables the distributed capture system to be seamlessly integrated with a customer's legacy ECM system. The system is configured to receive various financial records that are normally created at a financial institution, such as loan applications and customer signature cards, in various formats, such as Microsoft Word, PDF, and Printer Control Language (PCL). The financial records are directed to a virtual printer and converted to a TIFF format. The print stream associated with the text embedded in the TIFF image of the financial record is captured and compared with document classification template. The document classification template allows the document to be automatically classified and indexed. Documents are then sent to the ECM interface. The ECM interface allows financial records that are normally created at the financial institution to be converted to electronic form and stored in the financial institution's legacy ECM. By eliminating the need to purchase a new ECM, the need to convert existing data to the format of the legacy ECM is obviated.