Document Processing Device Exclusive Cloud Storage Configuration
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Solution Overview
Problem
Current document processing devices connected to cloud storage via networks require complex configuration and are vulnerable to data theft due to lack of security and exclusivity in storage, leading to risks of document image theft and violations of personal data protection.
Innovation Solution
A document processing device connects to an exclusive cloud storage space via a mobile network using predefined exclusive phone number information, creating an exclusive cloud folder for secure and direct storage and retrieval of document images, eliminating the need for intricate configuration and reducing data theft risks.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If a document processing device connects to a cloud-based hard disk via cable network or wireless network, then the user can store document images in the cloud, but the configuration process becomes complicated and intricate
Solution Approach 1:
The system performs automatic authentication and connection establishment using pre-stored credential information in the credential module. The document processing device autonomously completes the cloud storage configuration without requiring manual user input for network settings, authentication credentials, or connection parameters, thereby eliminating the complicated configuration process while maintaining cloud storage capability
Solution Approach 2:
The credential information including authentication credentials and connection parameters is pre-configured and stored in the credential module before actual use. This preliminary setup allows the device to automatically establish cloud storage connections without requiring users to go through complex configuration steps each time, resolving the contradiction between cloud storage adaptability and configuration complexity
2Quantity of substance
If the document processing device connects to a shared cloud-based hard disk, then storage space is provided, but security risks increase due to lack of exclusive relationship and potential tampering
Solution Approach 1:
The system creates a dedicated exclusive cloud folder for each document processing device within the cloud storage system. This segmentation isolates each device's data in its own protected space, preventing unauthorized access to other devices' data and eliminating security risks associated with shared storage environments while maintaining adequate storage capacity
Solution Approach 2:
The system establishes exclusive access rights and security credentials for each device before data storage occurs. By pre-configuring device-specific authentication and creating dedicated folders with restricted access, the system prevents potential security breaches, tampering, and unauthorized access before they can occur, thereby ensuring data security while providing necessary storage space
3Ease of operation
If cloud storage settings are configured with shared access, then storage functionality is enabled, but the risk of document image theft increases when settings are tampered with or login information is lost
Solution Approach 1:
The credential module acts as an intermediary that securely stores and manages authentication credentials and connection parameters. This dedicated security module protects sensitive information from being lost or stolen, and the automatic authentication process prevents data theft by ensuring only authorized devices can access their exclusive folders, thereby maintaining ease of operation while eliminating data theft risks
Solution Approach 2:
The device autonomously manages its own security credentials and authentication process without requiring user intervention. The system automatically handles credential storage, retrieval, and verification, ensuring that even if login information is lost, the device can recover access through its stored credentials, thereby maintaining both ease of operation and security against data theft
Data Source
AI summary
A document processing device, a document processing system, and a data processing method for the same are introduced. The document processing device utilizes an exclusive user identification information and an exclusive phone number information. After obtaining a document image, all the document image, the exclusive user identification information and the exclusive phone number information are used to generate document image file information. The document image file information is transmitted to a remote storage through a mobile network. Since the document image file information is directly sent by the document processing device to the remote storage according to the unique user identification and unique phone number information through the mobile network, not only can the cumbersome and complicated configuration process be avoided, but also the risk of information theft can be reduced, thereby improving information storage specificity, confidentiality, and security.