Document Management Client for Registration Control Information
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Solution Overview
Problem
Existing document management systems face complexities in creating and changing registration control information, and users struggle to flexibly designate registration control information and document names, leading to inefficient operations.
Innovation Solution
A document management system that allows users to easily create and modify registration control information through a user-friendly interface, associating it with users or folders, and enables flexible designation of registration control information and document names via a simple operation.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If registration control information is preset in the image transfer device and digital multifunctional device, then image data can be transmitted and registered in the document management server, but the operations for creating and changing registration control information become complicated
Solution Approach 1:
The patent introduces a document management client as an intermediary device between the digital multifunctional device and the document management server. This client manages registration control information centrally, simplifying the operations for creating and changing such information. The client acts as a mediator that handles the complexity of information management, allowing other devices to interact with the server through standardized interfaces without needing to directly manage registration control information.
Solution Approach 2:
The document management client is designed as a universal device that can manage registration control information for multiple different digital multifunctional devices and image transfer devices. By consolidating this management function in a single multi-functional client system, the patent eliminates the need for each device to have its own dedicated registration control mechanisms, thereby simplifying operations.
2Ease of operation
If transmission destination information is preset in the digital multifunctional device, then image data can be transmitted to the document management server, but it is impossible to individually confirm and designate the content of registration control information
Solution Approach 1:
The patent implements a feedback mechanism where the document management client provides detailed information about registration control information to the digital multifunctional device. When a device needs to transmit image data, it queries the client for relevant registration control information, receives detailed feedback about the content, and uses this information to accurately designate and confirm the transmission parameters. This feedback loop ensures that all information is visible and configurable.
3Adaptability or versatility
If registration control information is shared by all users of the digital multifunctional device, then the system can operate with simpler device settings, but it is difficult to designate desired registration control information with respect to each user or each document registration
Solution Approach 1:
The patent segments registration control information into different levels: device-level settings, user-level settings, and document-level settings. The document management client maintains separate data structures for each level, allowing individual customization without affecting other levels. This segmentation enables flexible designation of registration control information for each user and each document while keeping the overall system architecture manageable through hierarchical organization.
Solution Approach 2:
The system implements dynamic registration control information management where settings can be changed at any time for different users and documents. The document management client provides dynamic query and update capabilities, allowing the registration control information to adapt to different users and document types in real-time. This dynamic approach enables high flexibility while the client manages the complexity of coordinating these changes across the system.
Data Source
AI summary
In a control method for a document management system in which a document transmission device capable of transmitting image data, a document management server of associating image data with a folder as a document and storing and managing the associated image data and folder, and a document management client of browsing the image data of the stored document are connected through a network the server receives and stores registration control information for controlling a document registration process, from the client, transmits the stored registration control information to the device, based on a registration control information acquisition request transmitted from the device, and receives, from the device, the transmitted and designated registration control information and the image data, and stores the received image data as the document on the basis of the received registration control information. Thus, it is possible to easily manage the registration control information.