Document Processing Profile for File Size Compliance
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Solution Overview
Problem
Current document processing systems face challenges in ensuring compliance with file size and type requirements for transmitting scanned documents to specific destinations, such as legal or governmental agencies, where non-conforming documents may be rejected, leading to inefficiencies and potential issues.
Innovation Solution
A document processing system that allows users to select a document processing profile, which includes pre-configured file size limits, automatically divides scan images into multiple files if they exceed the specified size, and converts them into suitable formats like PDF or PDF/A, ensuring compliance with destination-specific requirements, with options for email division and metadata entry for file naming.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If scan images are assembled into a single image file, then the document can be transmitted as one complete file, but the file size may exceed the maximum size limitation of the target destination
Solution Approach 1:
The patent divides a large scan document into multiple smaller image files based on pre-configured division sizes associated with different document processing profiles. Each profile contains specific division size parameters that ensure files meet destination requirements. The system automatically segments the scan images into multiple files when the total size exceeds the destination's maximum limit, thereby resolving the contradiction between maintaining reliability (compliance) and avoiding complexity.
2Reliability
If the system automatically divides scan images into multiple files based on pre-configured division sizes, then compliance with destination file size limits is ensured, but the processing time and computational resources increase
Solution Approach 1:
The patent implements pre-configured document processing profiles that contain division size parameters determined in advance. These profiles are set up beforehand by administrators and stored in the system, allowing the automatic division process to use pre-determined parameters rather than calculating optimal division sizes in real-time. This preliminary configuration reduces processing time while ensuring file size conformance, resolving the contradiction between reliability and time loss.
3Reliability
If users manually configure file division settings to meet destination requirements, then file size compliance can be achieved, but user effort and complexity increase
Solution Approach 1:
The patent enables automatic file division by associating scan images with pre-configured document processing profiles. The system automatically determines the appropriate division size and divides files without requiring user intervention. Users simply select a profile, and the system handles the division process autonomously, thereby improving ease of operation while maintaining file size compliance through the self-service mechanism.
4Reliability
If scan images are divided into multiple smaller files, then file size limitations are met, but the number of files to manage and transmit increases
Solution Approach 1:
The patent creates a unified document processing profile system that serves multiple destinations with different file size requirements. Each profile encapsulates destination-specific parameters including division sizes, file types, and compression settings. This universal profile approach allows the same system to handle diverse destination requirements without creating separate manual configuration processes for each destination, thereby managing the increased number of files through a standardized multi-functional framework.
Data Source
AI summary
Tools (for example, system, apparatus, application software, a method, etc.) can be provided for processing scan images corresponding to a hardcopy document that has been scanned according to a document processing profile. For example, when such profile specifies a division size, the scan images corresponding to the scanned hardcopy document may be assembled into multiple divided image files (each no greater than the division size) and such multiple divided image files are sent to a specified scan image target as a grouping of divided image files associated with the hardcopy document.