Document Registration Apparatus Group Affiliation Verification
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing document registration systems lack effective mechanisms to control access and permissions based on the group affiliations of users, leading to potential unauthorized registration of sensitive documents.
Innovation Solution
A document registration apparatus that includes a receiving unit, word extracting unit, registrant information acquiring unit, associating unit, storage units, and a registration permission determining unit, which extracts words from candidate documents, acquires user information, associates words with user groups, and determines registration permissions based on group affiliations, allowing or denying document registration accordingly.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If a document registration system allows any user to register documents freely, then the ease of operation is improved, but the security and access control are worsened
Solution Approach 1:
The patent introduces a registration determination unit as an intermediary between the document registration request and the actual registration. This unit acts as a mediator that checks whether the registrant's group includes the group of the previous registrant, thereby enabling secure access control while maintaining ease of operation for authorized users.
2Measurement precision
If the system stores detailed history information about previous registrants and their groups, then the registration permission determination accuracy is improved, but the device complexity is worsened
Solution Approach 1:
The patent extracts only the essential information needed for permission determination - specifically, the group information of previous registrants - and stores it in a dedicated storage unit. This selective extraction approach enables accurate permission determination without requiring storage of all possible document metadata, thereby managing complexity effectively.
3Reliability
If the system performs group affiliation verification for every document registration, then the security is improved, but the productivity is worsened
Solution Approach 1:
The patent performs preliminary actions by pre-storing group information of previous registrants in the storage unit before registration requests occur. When a registration request is made, the system only needs to compare the current registrant's group against the pre-stored group information, rather than performing complex queries or calculations during the registration process itself.
Data Source
AI summary
A document registration apparatus includes a receiving unit that receives a request for registration of a registration candidate document from a new registrant, a word extracting unit that extracts a word from the registration candidate document, a registrant information acquiring unit that acquires information on the new registrant, an associating unit that associates the extracted word with a group to which the new registrant belongs, a first storage unit that stores history information, a second storage unit that stores an identifier of a previous registrant and a group to which the previous registrant has belonged, an extracting unit that extracts an identifier of a previous registrant who registered a word identical to the extracted word, and extracts a group to which the previous registrant has belonged, a registration permission determining unit that determines whether to allow registration, and a document registering unit that registers the registration candidate document.