Document Management Server Notification Priority Control
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Solution Overview
Problem
In document management systems, administrators face a high burden due to the large number of change notifications when metadata necessary for system cooperation is changed, especially when there is a large amount of metadata as a synchronization target, leading to inefficient notification management.
Innovation Solution
A document management system that includes an image-processing server and a document-management server, where the document-management server receives changes in specific metadata, adds notification priority to these changes, and transmits change notifications to the image-processing server at controlled timings based on this priority, reducing the frequency and number of notifications sent to administrators.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If all metadata changes are notified immediately to administrators, then administrators can respond promptly to any changes, but administrators face a high burden due to the large number of change notifications
Solution Approach 1:
The patent segments change notifications by assigning different priority levels (high priority and low priority) to different metadata changes. High priority notifications are sent immediately to administrators, while low priority notifications are delayed or batched. This segmentation allows administrators to focus on critical changes without being overwhelmed by all notifications, thereby reducing administrative burden while maintaining reliability for important changes.
2Adaptability or versatility
If there is a large amount of metadata as a synchronization target, then the system can manage comprehensive document information, but the frequency and number of notifications sent to administrators increases
Solution Approach 1:
The patent applies local quality by differentiating the notification handling of different metadata items based on their priority classification. Instead of treating all metadata changes uniformly, the system applies different notification strategies (immediate vs. delayed) to different metadata items. This allows the system to maintain comprehensive metadata management capability while improving notification efficiency by sending fewer, more targeted notifications to administrators.
3Loss of information
If change notifications are transmitted frequently to ensure administrators are informed of all metadata changes, then administrators receive complete information, but unnecessary notifications increase administrative burden
Solution Approach 1:
The patent extracts and separates high priority metadata changes from low priority ones. By taking out only the critical changes that require immediate administrator attention, the system reduces the overall notification volume sent to administrators. Non-critical changes are either delayed, batched, or handled through alternative mechanisms, thereby reducing notification volume while preserving information completeness for important changes.
Data Source
AI summary
Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit. A change-notifying unit creates a change notification for informing that the specific metadata has been changed, and transmits the created change notification to an administrator of the image-processing server at a transmission timing based on the notification priority.