Document Access Linking for Faster Cross-Server Retrieval
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Solution Overview
Problem
Existing document processing systems face challenges in efficiently accessing and processing documents due to varying search requirements based on document content, necessitating users to grasp the location of necessary information for searching, which complicates the retrieval process.
Innovation Solution
A system where a document management server transmits access information to a document processing server, associating identification and access information for document processing, and user terminals request document acquisition based on this information, enabling seamless document retrieval and processing.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If users manually locate search information in document processing systems, then search flexibility is improved, but operational complexity and time consumption increase
Solution Approach 1:
The patent introduces an intermediary mechanism where the document management server automatically provides access information to the document processing server. This mediator eliminates the need for users to manually locate search information while maintaining search flexibility through automated information association between systems.
Solution Approach 2:
The system enables self-service operation where the document management server automatically transmits access information without requiring user intervention to manually search or locate documents. The system serves itself by automatically associating and providing necessary information for document processing.
2Device complexity
If users manually locate search information, then system simplicity is maintained, but retrieval time increases
Solution Approach 1:
The document management server performs preliminary action by automatically transmitting access information to the document processing server in advance. This pre-association of information eliminates the need for time-consuming manual search operations during document retrieval.
Solution Approach 2:
The system maintains continuous useful action through automated information transmission between servers. The access information is continuously associated and transmitted without interruption or manual intervention, ensuring rapid and consistent document retrieval performance.
3Productivity
If access information is automatically transmitted between servers, then retrieval efficiency is improved, but system complexity increases
Solution Approach 1:
The document management server performs multiple functions including storing documents, managing access information, and automatically transmitting data to the document processing server. This multi-functionality consolidates operations into a single system component, improving retrieval efficiency without proportionally increasing overall system complexity.
Data Source
AI summary
A data management apparatus includes circuitry to transmit access information for accessing data stored in a memory to an information processing apparatus via a network, receive, from an information processing terminal via the network, an acquisition request to acquire the data, the acquisition request being transmitted in response to a user operation to the access information on the information processing terminal connected to the information processing apparatus via the network, and transmit screen information for displaying the data generated based on the access information included in the acquisition request to the information processing terminal.