Document Access Mediation for Simplified Cross-System Data Viewing
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing document management systems require users to know specific access information in advance to view data from an information processing terminal, making the process inefficient.
Innovation Solution
A data management device that transmits access information to an information processing device, allowing users to easily view data by performing operations on a graphical interface, which includes ID information for identifying documents and their storage locations.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users access data managed in a data management device through traditional procedures, then data security and control are maintained, but the procedures become complex and users must know advance access information
Solution Approach 1:
The patent introduces an information processing device as an intermediary between the information processing terminal and the data management device. This intermediary device handles the complex access procedures, authentication, and data retrieval operations, while presenting a simplified interface to users. The intermediary translates simple user requests into complex access sequences, thereby resolving the contradiction between ease of operation and procedural complexity.
Solution Approach 2:
The system performs preliminary actions by pre-establishing access rules, authentication mechanisms, and data retrieval paths between the information processing device and the data management device. These preliminary configurations enable the system to automatically handle complex access procedures without requiring users to know advance access information, thus simplifying the user interface while maintaining security and control.
2Productivity
If users must know advance access information to view data, then data security is maintained, but efficiency is reduced due to the need for prior knowledge
Solution Approach 1:
The information processing device acts as a mediator that manages access information centrally. Instead of requiring users to possess and manage complex access information, the intermediary device stores and manages access credentials, authentication data, and retrieval paths. When a user initiates a data access request, the intermediary automatically retrieves the necessary access information, thereby eliminating the need for users to know advance access information while maintaining security protocols.
Solution Approach 2:
The system implements self-service mechanisms where the information processing device automatically retrieves and manages access information without user intervention. The device autonomously handles authentication, validates access permissions, and retrieves data based on pre-configured rules, eliminating the burden on users to remember or manage complex access information while maintaining efficient and secure data access.
3Speed
If the information processing device directly accesses the data management device, then access speed is improved, but the system becomes vulnerable and requires complex security management
Solution Approach 1:
The information processing device serves as a secure intermediary layer between the information processing terminal and the data management device. It implements security protocols, authentication mechanisms, and access control policies while maintaining efficient data retrieval. The intermediary can cache frequently accessed data locally, reducing the need for repeated direct connections to the data management device, thereby maintaining speed while enhancing security through centralized control and reduced exposure of the data management device to direct external access.
Data Source
AI summary
An information processing terminal, connected with an information processing device, enables viewing data managed in a data management device with ease. The data management device includes: circuitry; and a memory storing executable instructions which, when executed by the circuitry, cause the circuitry to: communicably connect with an information processing terminal and an information processing device via a network; transmit access information to the information processing device, the transmitted access information being used to view data stored in the memory; receive an acquisition request from the information processing device, the received acquisition request being transmitted in response to a user operation performed on the access information in the information processing terminal connected to the information processing device, and being used to acquire the data; and transmit the acquired data to the information processing device based on the access information included in the acquisition request.