Document Access Validation via Multi-Mode Codes
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Solution Overview
Problem
Current document management systems face challenges in providing temporary access to external users without registering them in the internal directory, which is time-consuming and poses security risks, especially when managing multiple external users, and maintaining an external-facing system is costly.
Innovation Solution
A multi-modal communication and validation process that allows internal users to grant external users access to electronic documents without directory registration, using a processor to generate and send validation codes through different communication modes, ensuring secure and temporary access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If external users are registered in the internal directory to grant access, then access control and security management are improved, but the time required for access provisioning increases and security risks are introduced
Solution Approach 1:
The patent introduces an intermediary validation mechanism that mediates between internal users and external users without requiring external users to be registered in the internal directory. The system generates temporary validation codes that act as intermediaries to authenticate external users, thereby maintaining security controls while eliminating the time-consuming directory registration process for external users.
Solution Approach 2:
The patent segments the authentication process into distinct phases: internal user authentication (via directory credentials), validation code generation, and external user validation (via temporary codes). This segmentation allows external users to be validated without full directory registration, reducing the time burden while maintaining security through the segmented authentication flow.
2Reliability
If multiple external users are managed through directory registration, then access control is maintained, but administrative burden and security risks increase
Solution Approach 1:
The patent enables internal users to self-service the process of granting access to external users by generating and distributing validation codes directly, without requiring administrative intervention for each external user registration. This self-service capability reduces the administrative burden of managing multiple external users while maintaining access control through the validation code mechanism.
Solution Approach 2:
The validation code system acts as an intermediary that simplifies the management of multiple external users. Instead of administrators manually registering each external user in the directory, the system uses automated validation code generation and verification to manage access, thereby reducing administrative complexity while maintaining security.
3Ease of operation
If an external-facing document management system is maintained, then access for external users is improved, but system costs increase
Solution Approach 1:
The patent uses validation codes as intermediaries that allow external users to access the internal document management system without requiring a separate external-facing system. The validation codes enable secure access to the existing internal system, eliminating the need to maintain costly duplicate external infrastructure while still providing easy access for external users.
Solution Approach 2:
The validation code mechanism provides universal access capability that works across the existing internal document management system infrastructure. Instead of maintaining separate external and internal systems, the validation code system enables the internal system to serve both internal and external users, thereby reducing system maintenance costs while improving external user access.
Data Source
AI summary
A document management computer system can validate a user with validation codes sent through a plurality of communication modes. The validated user may be provided with access to a stored electronic document.