Document Creation Support Device for Reported Matter Extraction
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Solution Overview
Problem
Existing document management systems fail to detect and reflect important reported matters from individual documents into overall documents, leading to potential operational issues and hindered progress, as they do not adequately support the creation of new documents based on previous reports.
Innovation Solution
A document creation support device that extracts and presents support information by comparing reported matters between individual and overall documents, ensuring important matters are reflected in new documents, using a hardware processor to analyze and highlight changes, new contents, and ongoing states.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If the boss manually reviews individual documents to create overall documents, then work efficiency in document creation is improved, but important reported matters may be forgotten and not reflected in the overall document
Solution Approach 1:
The system automatically compares the current individual document with the base overall document, detects reported matters that should be reflected but are missing, and provides feedback to the boss through display units. This closed-loop feedback mechanism ensures that important matters are not forgotten while maintaining manual review efficiency.
Solution Approach 2:
The document management system acts as an intermediary between individual documents and overall documents. It automatically extracts reported matters from individual documents, compares them with the base overall document, and identifies discrepancies, thereby assisting the boss without replacing manual review.
2Productivity
If the document management system stores and centrally manages computerized documents, then operational efficiency is enhanced, but the system cannot detect reported matters forgotten to be reflected in overall documents
Solution Approach 1:
The system provides automatic feedback by comparing individual documents with overall documents and identifying reported matters that are missing from the overall document. This feedback loop prevents information loss by alerting users to forgotten matters.
Solution Approach 2:
The system replaces manual comparison and review mechanisms with automated computer-based document comparison. The hardware processor automatically extracts and compares reported matters, substituting manual mechanical review with automated digital analysis to prevent information loss.
3Quantity of substance
If individual documents contain a large amount of information, then comprehensive reporting is achieved, but the boss may forget to reflect all contents in the overall document
Solution Approach 1:
The system extracts reported matters from individual documents and compares them with the base overall document. By taking out and analyzing specific reported matters automatically, the system helps ensure comprehensive reflection without requiring manual review of all information.
Solution Approach 2:
The system serves as an intermediary that manages the large volume of information in individual documents. It automatically processes and compares reported matters, bridging the gap between comprehensive individual reporting and concise overall documentation.
Data Source
AI summary
A document creation support device that supports work when a new document is created on the basis of a first document that includes at least one first reported matter, includes a hardware processor that: extracts a second reported matter related to the first reported matter from a second document that differs from the first document; and presents support information on the basis of the extracted second reported matter.