Document Editing System with Background Related File Retrieval
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing techniques for finding related documents are inefficient as they require users to stop editing and manually select documents, increasing user burden and reducing editing efficiency, as they do not consider presentation of documents related to a document currently being edited.
Innovation Solution
An information processing apparatus with a processor and storage device that acquires edited document contents, transmits them to an external apparatus, and displays a list of related files, allowing continuous editing while presenting relevant documents without user interruption.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If the user stops editing the document to search for related documents using existing techniques, then related documents can be found, but the user burden increases and editing efficiency decreases
Solution Approach 1:
The system performs preliminary actions by automatically acquiring edited contents and searching for related documents in the background during the editing process. The search function continuously monitors the document contents and proactively presents related documents without requiring the user to stop editing, thus maintaining editing efficiency while ensuring related document accessibility.
Solution Approach 2:
The system provides self-service by automatically detecting when a user wants to search for related documents and initiating the search process without user intervention. The search function autonomously acquires edited contents, queries the storage device, and presents results, eliminating the need for the user to manually stop editing and perform search operations.
2Loss of information
If the user manually selects and stores the document before searching for related documents, then the search can be performed, but the operation complexity increases
Solution Approach 1:
The system performs self-service by automatically acquiring the edited contents and initiating the search process without requiring manual user selection or storage operations. The search function autonomously handles the entire workflow from content acquisition to result presentation, significantly simplifying the operation for the user.
Solution Approach 2:
The system replaces the mechanical manual operations (storing and selecting documents) with an automated information processing system. The search function uses programmatic content acquisition and automated querying mechanisms to replace the manual steps of storing and selecting documents, making the process simpler and more efficient.
3Measurement precision
If the system searches for related documents only after the document is stored and selected, then the search is accurate, but the time delay increases
Solution Approach 1:
The system performs preliminary actions by continuously monitoring and acquiring edited contents during the editing process, before the user completes the document. This allows the search function to immediately query for related documents as soon as sufficient content is available, eliminating time delays associated with waiting for document storage and selection while maintaining search accuracy.
Solution Approach 2:
The system maintains continuity of useful action by continuously acquiring edited contents and continuously searching for related documents during the editing process. Rather than performing a single search after storage, the system maintains an ongoing search process that updates as the document is edited, ensuring both accuracy and timely results.
Data Source
AI summary
An information processing apparatus acquires edited contents of a document currently being edited, transmits the acquired edited contents to an external apparatus, acquires information about related files related to the document currently being edited from the external apparatus, and displays a list of the acquired information about related files.