Integrated Document Fill Component for Automatic Form Population

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Solution Overview

Problem

Users of software programs face challenges in generating and modifying documents due to repetitive information, unclear field directions, accidental data entry, and format issues, leading to inefficiencies and inaccuracies in document filling.

Innovation Solution

A system and method providing an integrated interface with a document editing component and a document fill component that allows users to input data, determine correct locations within the document, and automatically populate fields, reducing manual errors and improving accuracy.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If users manually enter data into each field within the document, then the document can be completed, but the process is time-consuming and prone to errors

Engineering Contradiction:

Improvedocument filling speedVSAvoiddata accuracy

Core Design Contradiction:

ProductivityVSReliability

Solution Approach 1:

The system enables self-service by automatically detecting form fields and populating them with relevant data from the document content without requiring manual user intervention for each field, thereby improving both productivity and reliability

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces the manual mechanical process of data entry with an automated system that uses optical character recognition (OCR), form field detection, and data extraction algorithms to automatically fill forms, eliminating human error and increasing speed

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

2Ease of operation

If users manually fill out lengthy documents with multiple fields, then all fields can be completed, but the process becomes tedious and error-prone

Engineering Contradiction:

Improvedocument filling easeVSAvoidtime spent on document filling

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The system performs preliminary actions by pre-processing the document content, identifying relevant data points and their contexts before the actual form filling process, which streamlines the subsequent automatic population of fields and reduces overall processing time

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The automatic form filling system performs the tedious task of completing multiple fields without requiring continuous user intervention, making the operation easier while significantly reducing the time required to complete lengthy documents

Inventive Principle:

Principle #25Self-service

3Productivity

If users enter data directly into document fields, then the document can be populated, but users may enter incorrect information or use incorrect formats

Engineering Contradiction:

Improvedocument completion rateVSAvoiddata entry accuracy

Core Design Contradiction:

ProductivityVSManufacturing precision

Solution Approach 1:

The system incorporates feedback mechanisms by validating extracted data against expected formats and field requirements, providing correction suggestions, and verifying the accuracy of populated fields before finalizing the document, thereby improving data entry precision

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The patent replaces manual data entry with automated data extraction and population systems that use algorithms to ensure correct formatting and accurate placement of information, eliminating human errors in data entry

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

4Ease of operation

If users work with documents in existing software programs, then they can utilize familiar tools, but they lack automated assistance for form filling

Engineering Contradiction:

Improveuser interface familiarityVSAvoidautomatic form filling capability

Core Design Contradiction:

Ease of operationVSExtent of automation

Solution Approach 1:

The system merges the advantages of familiar document editing software with automated form filling capabilities by integrating OCR, field detection, and data extraction functions within the existing software interface, providing both ease of operation and automation

Inventive Principle:

Principle #5Merging (Combining)

Data Source

PatentUS11474696B2Systems and methods for providing automatic document filling functionality

Publication Date: 2022.10.18 RELX INC

AI summary

Systems and methods for providing automatic document filling functionality are described. A method includes providing, by a processing device, an integrated interface that includes a document editing component having a document display area for displaying a document and one or more document editing features for editing a document and a document fill component having contents that elicit one or more inputs that are used to fill the document. The method further includes receiving, via the document fill component of the integrated interface, one or more inputs that correspond to data to be inputted into the document, determining, by the processing device, one or more locations within the document to input the data, and inserting the data into the one or more locations within the document.