Document Importation and Analysis for Secure Tax Storage
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing document storage solutions for tax-related documents require detailed and repeated authentication, making them cumbersome and reducing usage frequency due to the sensitive nature of the information, which complicates the process of importing, analyzing, and storing documents for later retrieval.
Innovation Solution
A computer program and system that imports, analyzes, and stores tax-related documents with minimal or no user authentication, determining document type and sensitivity level to provide appropriate access and storage, allowing users to retrieve documents associated with their account without extensive login procedures.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If detailed and repeated authentication is required for document storage, then security is improved, but ease of operation deteriorates
Solution Approach 1:
The system performs preliminary actions by automatically analyzing the document to determine sensitivity level and identifying the user account before authentication is required. This allows the system to prepare security parameters in advance, so that when authentication occurs, it is streamlined rather than repetitive and detailed.
Solution Approach 2:
The system provides self-service by automatically determining document sensitivity levels and associating documents with user accounts without requiring detailed user input or repeated authentication. The system serves itself by making intelligent determinations about security requirements based on document analysis.
2Reliability
If detailed authentication procedures are implemented, then security is improved, but productivity deteriorates
Solution Approach 1:
The system performs security assessments and document analysis in advance, determining sensitivity levels and authentication requirements before the user needs to access or store the document. This preliminary action eliminates the need for repeated detailed authentication procedures, thereby improving productivity while maintaining security.
Solution Approach 2:
The system dynamically changes authentication parameters based on document sensitivity levels. Instead of requiring the same detailed authentication for all documents, the system adjusts the authentication requirements to match the actual security needs of each document, improving productivity by reducing unnecessary authentication steps.
3Ease of operation
If documents are stored locally on user devices, then accessibility is improved, but device complexity increases
Solution Approach 1:
The system introduces a cloud-based document management service as an intermediary between the user and the documents. Instead of storing documents directly on user devices, the system stores them in the cloud and provides access through the service, thereby reducing device complexity while maintaining accessibility.
4Volume of stationary object
If cloud-based document storage is implemented, then storage capacity is improved, but authentication complexity increases
Solution Approach 1:
The system changes authentication parameters dynamically based on document sensitivity levels. For low-sensitivity documents, the system implements simplified authentication or even automatic access, while reserving detailed authentication for high-sensitivity documents. This parameter change approach reduces authentication complexity overall while maintaining appropriate security.
Solution Approach 2:
The system provides self-service authentication by automatically determining user identity through document analysis and making intelligent access decisions. This reduces the need for manual, complex authentication procedures while maintaining cloud-based storage security.
Data Source
AI summary
Embodiments of the invention involve importing and storing a document from a user, including acquiring the document; analyzing the document to determine a set of identification information; determining a user account associated with the document based upon the set of identification information; determining a sensitivity level of the document; providing a certain level of access to the user account based upon the sensitivity level of the document; and storing the document in a document data store such that the document can be retrieved in association with the user account.