Document Indexing System with Unique Identifier Tags
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Solution Overview
Problem
Businesses face difficulties in quickly and efficiently locating needed reference material from a large collection of documents in various formats and sources, as these documents are not collectively indexed.
Innovation Solution
A computer-assisted system that indexes a collection of documents in paper or electronic form by converting them into a common standard format, analyzing and processing each document to create a spreadsheet with unique identifier tags, and constructing an intuitive menu structure using Visual Basic macros to overlay buttons and links within the documents, allowing for easy navigation and access to relevant information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If documents are collected from various sources and formats, then the quantity and comprehensiveness of the document collection increases, but the difficulty of locating needed reference material increases due to lack of collective indexing
Solution Approach 1:
The system segments the large document collection into individually indexed components by creating unique identifier tags for specific information instances within documents. Each tag represents a discrete segment of information that can be independently located and retrieved, transforming an unmanageable collection into organized, searchable units.
Solution Approach 2:
The patent introduces an intermediary indexing system that mediates between the diverse document collection and the user's information needs. The collective index with unique identifier tags acts as a mediator layer that translates various document formats and structures into a unified access mechanism, enabling efficient location of information across heterogeneous sources.
2Ease of operation
If documents are individually indexed, then the ease of locating information within each document improves, but the documents as a whole remain difficult to locate quickly due to lack of collective indexing
Solution Approach 1:
The system merges individual document indexes into a collective index structure that spans all documents in the collection. By combining unique identifier tags from multiple documents into a unified indexing system, the patent enables simultaneous access points across the entire collection, eliminating the need to search through each document separately and significantly reducing time to locate reference material.
3Productivity
If a comprehensive index is created for all documents, then the productivity of information retrieval improves, but the device complexity of the indexing system increases
Solution Approach 1:
The patent creates simplified copies of document information in the form of unique identifier tags and index entries rather than duplicating entire documents. Each tag is a lightweight reference that points to specific information instances, providing comprehensive indexing capability while maintaining low complexity in the indexing structure itself.
Solution Approach 2:
The system transforms documents from their original varied formats into a standardized parameter structure using unique identifier tags with consistent formatting. By changing the parameter representation of information across all documents to a unified tag system, the patent enables efficient collective indexing without requiring complex handling of diverse document structures.
Data Source
AI summary
A system and method for collectively indexing a collection of documents in paper or electronic form. The collective index is created for all documents, which may come from a variety of sources and be initially presented in a variety of formats. Documents are converted to a standard electronic format, then analyzed and processed to identify, locate, and tag objects of interest. Hierarchical menus are created with multiple categories.