Document Marking Based on User Attribute Parsing
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Solution Overview
Problem
Current technologies lack a method to effectively mark collaborative documents to remind users to be cautious of sensitive information, posing a risk to information security during external cooperation.
Innovation Solution
A document marking method and device that parse information on associated users to determine document attributes, marking the document based on these attributes to alert users about sensitive content, thereby enhancing information security.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If no marking technology is applied to collaborative documents, then document collaboration is simple and unrestricted, but information security cannot be ensured and users may leak company secrets
Solution Approach 1:
The patent applies preliminary action by determining document attributes and setting marking rules before collaborative editing occurs. The system pre-analyzes the document to identify sensitive information, pre-determines the document attribute (internal or external), and pre-configures appropriate markings. This ensures security measures are in place before any potential information leakage can occur, rather than reacting after the fact.
Solution Approach 2:
The system implements self-service by automatically parsing documents to determine their attributes without requiring manual classification by users. The marking rule determination is automated based on document content analysis and pre-configured policies. This automatic self-service approach maintains information security while avoiding the complexity of manual security management for each document.
2Reliability
If document marking is implemented to ensure information security, then users are reminded to pay attention to wording, but the document processing system becomes more complex
Solution Approach 1:
The system performs automatic document attribute determination through automated parsing and analysis of document content. The system self-determines whether a document is internal or external based on pre-configured rules and sensitive information detection, eliminating the need for users to manually classify documents. This maintains ease of operation while ensuring security markings are applied correctly.
Solution Approach 2:
The patent applies parameter changes by dynamically adjusting document markings based on determined attributes. When a document is identified as external or containing sensitive information, the system automatically changes the marking parameter to display appropriate security warnings. This dynamic parameter adjustment ensures security without requiring complex user intervention, as the marking state changes automatically based on document characteristics.
3Measurement precision
If manual document classification is used to determine security levels, then marking accuracy can be ensured, but processing time and user workload increase significantly
Solution Approach 1:
The system implements self-service through automated document parsing and attribute determination. The system automatically analyzes document content, identifies sensitive information patterns, and determines document attributes without requiring manual user input. This automated self-determination maintains accuracy by using structured parsing rules while eliminating the time loss associated with manual classification workflows.
Solution Approach 2:
The patent replaces the mechanical manual classification system with an automated computational system. Instead of users manually reviewing and classifying documents, the system uses automated parsing, pattern recognition, and rule-based determination to identify document attributes. This substitution maintains measurement precision through systematic analysis while dramatically reducing processing time by eliminating manual intervention.
Data Source
AI summary
The present disclosure provides a document marking method and device. The method includes: parsing (101) a target document to determine information on each associated user corresponding to the target document; determining (102) an attribute of the target document based on the information on each associated user corresponding to the target document; and marking (103) the target document based on the attribute of the target document. With the method, a document can be marked based on an attribute of the document to attract a user's attention, and to remind the user to pay attention to wording when editing the document, thereby improving information security, and solving a technical problem in the related art that the document cannot be marked.