Document Processing System Interrupting Redundant Operations
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Solution Overview
Problem
In information processing systems, there is a risk of documents being processed multiple times due to lack of consideration for past processes, leading to unintended repetition of save or distribution processes.
Innovation Solution
An information processing system that includes a processor to obtain features of target documents and retrieve information on past documents with similar features, preventing redundant processes by checking if a document has already been processed and registered in the system's management tables.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Speed
If a document is processed without checking past processing records, then processing speed is improved, but documents may be processed multiple times causing redundancy
Solution Approach 1:
The system performs preliminary checking of past processing records before executing the current processing operation. By retrieving and comparing document features against stored historical processing data, the system determines in advance whether the document has already been processed, thereby preventing redundant operations and optimizing processing efficiency without significantly impacting processing speed
2Reliability
If past processing records are checked for every document, then redundant processing is prevented, but system complexity increases
Solution Approach 1:
The system creates simplified copies of document features (such as metadata, keywords, or extracted characteristics) and stores them in a separate management table rather than analyzing complete documents each time. This copying approach enables efficient comparison and duplicate detection while maintaining system reliability, as the feature copies capture essential document identity information without requiring complex full-document analysis for each processing decision
Data Source
AI summary
An information processing system includes a processor configured to: obtain a feature of a target document which is a document to be processed; and obtain information on a process performed by the information processing system on a past document which is a document that has the obtained feature and that has been processed in past in the information processing system.