Document Routing via Conceptual Analysis for Compliance

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Solution Overview

Problem

Large organizations face challenges in enforcing compliance with publishing rules across various departments and collaboration partners, due to the complexity of maintaining control over public information and ensuring adherence to contractual, regulatory, and policy requirements, especially in a dynamic business environment where inter-departmental reviews are not feasible.

Innovation Solution

A system and method that processes publishing rules by routing documents based on document conceptual understanding, involving parsing and annotating documents with metadata, comparing patterns to identify a best-fit workflow template, and generating a sequence of steps to comply with the rules, thereby ensuring automated and provable compliance.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If full inter-departmental review of all published documents is implemented, then compliance with publishing rules is improved, but device complexity and operational difficulty increase significantly

Engineering Contradiction:

Improvecompliance with publishing rulesVSAvoidcomplexity of review process

Core Design Contradiction:

ReliabilityVSDevice complexity

Solution Approach 1:

The patent segments the monolithic inter-departmental review process into modular workflow components that can be independently configured and executed. Each publishing rule is broken down into discrete workflow steps that can be applied selectively to specific documents based on their content and type, rather than subjecting all documents to a comprehensive review process.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The system performs preliminary analysis of documents against publishing rules before full review is initiated. By pre-identifying which documents require review and what specific rules apply, the system avoids unnecessary complexity in the review process itself, enabling compliance assurance with reduced operational burden.

Inventive Principle:

Principle #10Preliminary action

2Productivity

If automated document routing and workflow generation is implemented, then productivity and speed of publication are improved, but manufacturing precision and measurement precision of compliance verification deteriorate

Engineering Contradiction:

Improvespeed of document processingVSAvoidaccuracy of compliance verification

Core Design Contradiction:

ProductivityVSManufacturing precision

Solution Approach 1:

The patent incorporates feedback mechanisms where the system continuously monitors document routing decisions and workflow execution against the original publishing rules. This feedback loop ensures that automated decisions maintain precision by verifying compliance at each stage and allowing for correction if deviations occur, thus preserving accuracy while enabling automation.

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The system replaces manual compliance verification with automated electronic workflows that use computer-based logic to enforce publishing rules. This substitution maintains or even improves precision through consistent application of rules while dramatically increasing processing speed, eliminating human error in rule interpretation.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Reliability

If detailed tracking and monitoring of all publications is implemented, then reliability of compliance enforcement is improved, but loss of time and operational complexity increase

Engineering Contradiction:

Improvecompliance enforcementVSAvoidtime for tracking and monitoring

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The patent implements self-service automation where the system automatically tracks, monitors, and enforces compliance without requiring manual intervention. The workflow engine autonomously monitors document progression through approval stages, automatically applies publishing rules, and generates compliance records, eliminating the time-consuming manual tracking while maintaining reliable enforcement.

Inventive Principle:

Principle #25Self-service

Data Source

PatentUS10169546B2Generating document processing workflows configured to route documents based on document conceptual understanding

Publication Date: 2019.01.01 EDISON VAULT LLC

AI summary

Embodiments of the invention may be used to improve enforcement and compliance with publishing rules in an automated and provable manner. Prior to publication, documents may be processed using publishing rules (workflows) based on conceptual analysis of document content. Additionally, embodiments of the invention include a content creation system configured to provide prompt feedback on content coverage. Such a system enables the creator of information to better understand what approval requirements apply to content they create and intend to publish, as the content is being created.