Electronic Document Section Extraction and Review
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Solution Overview
Problem
Conventional systems for managing electronic documents are inefficient, requiring multiple computing devices to handle input and transmit entire documents, even when only a portion needs review, leading to resource wastage and unnecessary network usage.
Innovation Solution
A server computing device extracts sections from an electronic document, assigns them to stakeholders for review and approval, and integrates revisions to generate a finalized document, reducing unnecessary resource usage by transmitting only the relevant sections and updates.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If the entire electronic document is transmitted to multiple users for review, then all users can access complete document information, but network resources are wasted and transmission time increases
Solution Approach 1:
The patent divides the electronic document into multiple sections and assigns specific sections to specific users for review. Only the relevant sections are transmitted to each user, rather than the entire document. This segmentation approach maintains information completeness for each user's assigned portion while significantly reducing network bandwidth consumption and transmission time.
Solution Approach 2:
The system extracts and transmits only the necessary portions of the document to each user based on their review assignments. This extraction principle ensures that users receive exactly the information they need without unnecessary data, optimizing network resource utilization while preserving document information integrity.
2Ease of operation
If multiple computing devices receive and process the entire document multiple times, then each user can provide input on any section, but computing resources are inefficiently utilized
Solution Approach 1:
The patent segments the document review process by assigning specific sections to specific users. Each computing device processes only its assigned sections rather than the entire document, improving computing resource efficiency. Users can still provide input on their assigned sections with the same flexibility as processing the full document.
Solution Approach 2:
The system implements partial action by having users review and provide input on only the sections assigned to them, rather than requiring review of the entire document. This partial review approach maintains operational flexibility for users while significantly improving computing resource efficiency across the system.
3Reliability
If the system transmits the entire document to each user, then users have complete context for review, but transmission time and network usage increase
Solution Approach 1:
The patent segments the document into sections and transmits only the relevant sections to each user for review. This segmentation maintains review accuracy by providing users with complete context for their assigned sections while eliminating transmission of unrelated content, thereby reducing overall transmission time.
Solution Approach 2:
The system applies local quality by providing each user with the complete and accurate information needed for their specific review assignment, rather than uniformly distributing the entire document to all users. This approach ensures review reliability for each user's portion while minimizing total transmission time and network usage.
Data Source
AI summary
An electronic document review system is disclosed herein. A server computing device extracts sections from an electronic document. The server computing device then receives an identity of a stakeholder and an identity of a section from the sections. The stakeholder is authorized to review and approve the section. Responsive to receiving the identity of the stakeholder and the identity of the section, the server computing device transmits the section to a stakeholder computing device operated by the stakeholder. The stakeholder makes a revision to the section by way of the stakeholder computing device, and the stakeholder computing device then transmits the revision to the server computing device. The server computing device then causes an indication of the revision in redline format to be displayed in a graphical user interface of a client application executing on a client computing device operated by a contract manager.