Document Set View for Auditing Segmented PDF Files
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Solution Overview
Problem
Current document management systems struggle to efficiently manage and navigate large sets of multiple documents and pages, particularly in the AEC industry, where splitting files into smaller sections reduces file load times but complicates navigation and tracking of revisions across related documents.
Innovation Solution
A computerized method for presenting a document set view that automates the detection of page information and revisions, allowing users to audit and update this information, using a page location index to sort and display documents in a cohesive manner, including the ability to handle PDF files and integrate addendum documents.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of time
If large PDF files are split into smaller files with fewer pages, then file load times decrease and users can check out files without blocking others, but navigation becomes more difficult and tracking revisions across documents becomes more complex
Solution Approach 1:
The patent divides a large document into multiple smaller document files, each containing a subset of pages. This segmentation reduces individual file sizes for faster loading and checkout operations while the system maintains logical connections between segmented files through a document set view that presents them as a unified whole.
Solution Approach 2:
The patent introduces a document set view as an intermediary layer between the user and the segmented document files. This intermediary presents a cohesive view of all pages across multiple files while the underlying files remain separate, thus improving navigation ease without sacrificing the benefits of file splitting.
2Ease of operation
If large PDF files are kept as single files, then navigation is easier and documents can be viewed as a cohesive whole, but file load times increase and concurrent editing is blocked
Solution Approach 1:
The system automatically segments large documents into smaller manageable files based on page ranges, allowing the document to be stored and managed as multiple smaller units that load faster and can be checked out independently, while maintaining the ability to view the complete document as a unified set.
3Measurement precision
If manual tracking of revisions across multiple documents is implemented, then revision accuracy can be maintained, but time consumption and error rates increase
Solution Approach 1:
The system implements automated detection and tracking of revisions across segmented document files. The document set view automatically identifies and presents revision information without requiring manual intervention, thus maintaining high accuracy while significantly reducing time consumption and human error.
Data Source
AI summary
A method of computerized presentation of a document set view for auditing information of a set of documents. The method includes the initial step of receiving on a computer a selection of an original document. The original document has multiple pages with each of the pages of the original document having corresponding page content. A selection is received from the user of a first region a page of the original document. This process is repeated to retrieve a text string from all of the pages. An addendum document with multiple pages is received. A text string is retrieved from the pages of the addendum document without user intervention. A document set view is provided using the retrieved text stings and displayed for the user to update the associated information and thus allowing for the user to perform a data audit of the automated portion of the process.