Centralized Document System for Secure Conferencing Access Control
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing online communication platforms lack effective mechanisms to control access to sensitive information during online document execution, leading to security risks and unnecessary network bandwidth consumption.
Innovation Solution
A centralized document system integrates with online communication platforms to detect precipitant information and control access by ensuring users execute necessary online documents, such as non-disclosure agreements, before accessing sensitive information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If sensitive information is shared with all conference participants, then ease of information sharing is improved, but security of sensitive information deteriorates
Solution Approach 1:
The patent implements differential access control where different participants receive different versions of the conference content based on their authorization status. Authorized participants see the complete presentation with sensitive information, while unauthorized participants see redacted versions with sensitive information removed or obscured. This allows the system to maintain ease of sharing for authorized users while ensuring security for unauthorized users.
Solution Approach 2:
The patent introduces an intermediary access control system that sits between the conference content and participants. This intermediary automatically evaluates participant credentials, determines authorization status, and dynamically controls what content each participant can access. The intermediary handles the complex security logic, allowing the conference system itself to remain simple and easy to use.
2Reliability
If access control checks are performed for all participants, then security of sensitive information is improved, but device complexity deteriorates
Solution Approach 1:
The patent implements a self-service access control mechanism where participants automatically present their credentials (such as digital certificates or authentication tokens) upon joining the conference. The access control system automatically evaluates these credentials and determines authorization status without requiring manual intervention from administrators or complex configuration. This reduces operational complexity while maintaining strong security.
Solution Approach 2:
The patent performs access control evaluations in advance, before participants can access sensitive information. Authorization decisions are made when participants join the conference, and access rights are predetermined based on their credentials. This preliminary action eliminates the need for complex real-time decision-making during the conference and simplifies the overall system architecture.
3Ease of operation
If sensitive information is distributed to unauthorized users, then ease of information sharing is improved, but loss of information deteriorates
Solution Approach 1:
The patent ensures that unauthorized participants receive conference content with sensitive information locally modified or redacted. The system identifies which participants lack proper authorization and provides them with customized versions of the presentation that exclude sensitive content. This maintains the ease of sharing experience for all participants while preventing unauthorized distribution of sensitive information.
Solution Approach 2:
The patent converts the potential harm of unauthorized information distribution into a benefit by using automated redaction and content filtering. The same infrastructure that could potentially leak sensitive information is instead used to automatically protect it by removing or obscuring sensitive content from unauthorized participants' views. The system transforms a security vulnerability into a security feature.
Data Source
AI summary
A centralized document system integrates online document execution and conferencing to control access to precipitant information. Precipitant information includes access codes, personal identification numbers, sensitive information, or any other secured information for which execution of an online document is a prerequisite for access to the secured information. The centralized document system detects precipitant information that is presented during a conference and controls access to the detected precipitant information (e.g., by generating permission rules that specify a type of online document to be executed to gain access). The centralized document system may determine whether a user has executed one or more online documents and thus, has authorization to access the detected precipitant information. If the user has not executed the online documents, the centralized document system can control access to the precipitant information by modifying the conference (e.g., using censors or breakout rooms).