Automated Document Transfer Between Management Services
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Solution Overview
Problem
Existing document management systems require manual user operations to link and transfer electronic documents between different document management services, making the process cumbersome and complicated, especially when using application programming interfaces (APIs) for collaboration.
Innovation Solution
An information processing apparatus that utilizes service linkage information to automatically download and upload electronic documents between different document management services, associating download source and upload destination addresses to streamline the transfer process.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If manual user operations are used to link document management services, then system complexity is reduced, but operation convenience deteriorates
Solution Approach 1:
The information processing apparatus automatically performs document transfer between document management services using service linkage information stored in advance, without requiring manual user operations for each transfer. The system self-manages the linking process by utilizing pre-configured service linkage information that contains download source addresses and upload destination addresses.
Solution Approach 2:
Service linkage information is prepared and stored in advance before actual document transfer is needed. This pre-configured information includes the mapping between download source addresses from first document management services and upload destination addresses in second document management services, enabling automatic transfer operations when documents need to be transferred.
2Extent of automation
If APIs are used to link document management services, then automation is improved, but system complexity deteriorates
Solution Approach 1:
Service linkage information acts as an intermediary mechanism that enables automatic document transfer between document management services without requiring direct API integration. The service linkage information stores the mapping relationships between services, allowing the information processing apparatus to automatically download and upload documents using this intermediary data structure.
3Productivity
If manual association of documents is performed, then system complexity is reduced, but time consumption increases
Solution Approach 1:
The system automatically performs document transfer operations by utilizing pre-stored service linkage information, eliminating the need for manual association operations. The information processing apparatus self-executes the download and upload processes based on the service linkage information, significantly reducing time consumption.
Solution Approach 2:
Service linkage information is prepared in advance with the mapping between download source addresses and upload destination addresses. This preliminary preparation eliminates the need for time-consuming manual association operations during actual document transfer, as the system can directly use the pre-configured information.
Data Source
AI summary
An information processing apparatus includes a processor configured to: download, on a basis of service linkage information in which a download source address that corresponds to a storage source of an electronic document in a first document management service and an upload destination address that corresponds to a storage destination of an electronic document in a second document management service, which is different from the first document management service, are associated with each other, a target electronic document that is stored in the storage source corresponding to the download source address associated with the upload destination address to the information processing apparatus when a browser accesses the upload destination address; and upload the downloaded target electronic document to the storage destination corresponding to the upload destination address.