Document Transmission Interface for Direct Recipient Selection
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing systems for transmitting scanned document images through information-sharing services do not allow for direct and immediate delivery to a specific user within a group, as recipients must wait for viewing rights to be approved.
Innovation Solution
An information processing apparatus that selects a destination channel, obtains user information from the sharing service, displays user buttons on the screen, and transmits the document with a specified recipient message to the channel, enabling direct and immediate delivery to a specific user.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If the scanned document is transmitted to a specific group channel, then the document can be accessed by group members, but it cannot be delivered directly to a specific user and the recipient must wait for viewing rights approval
Solution Approach 1:
The patent segments the group channel into individual user targets by displaying buttons for each user within the channel. This allows the transmitter to select and specify a particular user as the recipient, rather than sending to the entire group, thereby enabling direct delivery to the intended recipient without requiring approval from other group members.
Solution Approach 2:
The patent introduces an intermediary mechanism (the user selection interface with buttons) between the transmission action and the group channel. This intermediary allows the system to identify and deliver the document directly to a specific user within the group, eliminating the need for viewing rights approval delays while maintaining ease of group-based sharing.
2Productivity
If the scanned document is transmitted as an email attachment or chat message, then the transmission process is simple, but the recipient cannot view the file immediately without approval
Solution Approach 1:
The patent performs preliminary action by pre-identifying and pre-selecting the specific recipient user before the document transmission occurs. The user selection interface allows the transmitter to choose the recipient in advance, so that when the document is sent, it is already directed to the correct user without requiring subsequent approval processes, thereby eliminating viewing rights waiting time.
Solution Approach 2:
The patent implements feedback by providing visual confirmation through displayed buttons for each user. This feedback mechanism allows the transmitter to verify the selected recipient before transmission, ensuring direct delivery to the intended user and eliminating the need for post-transmission approval processes that cause delays.
Data Source
AI summary
According to an aspect of the present invention, an information processing apparatus comprises receiving a selection of a channel for a destination of a document image, obtaining information of users belonging to the channel for the destination from an information sharing service, displaying a button for each of the obtained information of users on a screen, and if the button is pressed, displaying a message including a user corresponding to the pressed button as a recipient in an input field of the screen, and transmitting the message inputted on the screen and the document image to the channel of the information sharing service.