Document Version Reconciliation via Intelligent Object Add-in

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Solution Overview

Problem

Business relationships managed through structured database management systems often rely on manual human analysis and word processing software, lacking efficient tools for version management and reconciliation of document changes during negotiation lifecycles.

Innovation Solution

Integration of a document creation and word processing application with a structured database management system using an add-in that enables intelligent objects, version management, reconciliation tools, and feedback mechanisms, allowing users to manage document versions and reconcile changes automatically.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If manual human analysis and word processing software are used to manage business relationships, then flexibility in document editing is maintained, but productivity and efficiency are reduced

Engineering Contradiction:

ImproveproductivityVSAvoidease of operation

Core Design Contradiction:

ProductivityVSEase of operation

Solution Approach 1:

The patent introduces an intermediary system that connects word processing software with structured database management systems. This intermediary enables automated data retrieval and population while maintaining the familiar word processing interface, thus improving productivity without sacrificing ease of operation.

Inventive Principle:

Principle #24Intermediary (Mediator)

Solution Approach 2:

The system enables self-service by allowing documents to automatically pull data from structured databases and perform reconciliation operations without manual intervention. Users can manage version control and track changes automatically, reducing the need for manual analysis while maintaining operational simplicity.

Inventive Principle:

Principle #25Self-service

2Loss of information

If structured database management systems are used to manage business relationships, then data organization and retrieval are improved, but the ability to perform manual analysis and negotiation is reduced

Engineering Contradiction:

Improveinformation managementVSAvoidadaptability

Core Design Contradiction:

Loss of informationVSAdaptability or versatility

Solution Approach 1:

The patent creates a universal system that combines the data management capabilities of structured databases with the analytical and negotiation capabilities of word processing software. The system can both organize data systematically and allow flexible manual analysis, achieving both information management and adaptability.

Inventive Principle:

Principle #6Universality (Multi-functionality)

Solution Approach 2:

The system segments functionality by separating data storage and retrieval (handled by the structured database) from analysis and negotiation (handled by the word processing interface). This segmentation allows each component to excel at its specific function while working together harmoniously.

Inventive Principle:

Principle #1Segmentation

3Reliability

If version management tools are added to document creation applications, then document version control is improved, but system complexity increases

Engineering Contradiction:

Improveversion controlVSAvoidsystem complexity

Core Design Contradiction:

ReliabilityVSDevice complexity

Solution Approach 1:

The patent merges version management functionality directly into the existing word processing application interface. By combining version control with the familiar document editing environment, the system improves reliability without significantly increasing perceived complexity for the user.

Inventive Principle:

Principle #5Merging (Combining)

Solution Approach 2:

The system provides feedback mechanisms that automatically track and display version changes, conflicts, and resolution status. This automated feedback reduces the complexity of manual version management while improving reliability through systematic tracking.

Inventive Principle:

Principle #23Feedback

4Productivity

If reconciliation tools are integrated into word processing software, then negotiation efficiency is improved, but software complexity increases

Engineering Contradiction:

Improvenegotiation efficiencyVSAvoidsoftware complexity

Core Design Contradiction:

ProductivityVSDevice complexity

Solution Approach 1:

The patent introduces reconciliation tools as an intermediary layer between the document and the structured database. These tools automate the comparison and reconciliation of changes, improving negotiation efficiency while managing complexity through automated processes rather than manual procedures.

Inventive Principle:

Principle #24Intermediary (Mediator)

Data Source

PatentUS9229919B1Reconciling smart fields

Publication Date: 2016.01.05 CONGA CORPORATION

AI summary

Managing a plurality of document versions saved in a cloud-based structured database management system. Allowing the user of a document creation application to add intelligence to objects within a document, thereby allowing the user to reconcile changes made to the document during a negotiation lifecycle.