Dynamic Contact Management via Unique Identifiers
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Solution Overview
Problem
Static contact information in legal documents requires frequent updates across multiple documents, leading to time-consuming and inefficient notice provisions when changes occur, and risks of inaccurate information.
Innovation Solution
A system that associates contact information with a unique identifier, allowing dynamic management and updating of contact information through a centralized platform, eliminating the need for manual notifications and ensuring all parties have the latest details without modifying the original documents.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If contact information is embedded directly in multiple documents, then each document contains complete contact information, but updating contact information requires manually notifying and updating potentially thousands of documents
Solution Approach 1:
The patent replaces direct embedding of contact information with embedding of references (URLs, codes) that point to a centralized database. Each document contains a lightweight reference instead of full contact data, allowing centralized updates without modifying individual documents. This resolves the contradiction by maintaining accuracy through centralized storage while reducing update time via automatic propagation.
Solution Approach 2:
The patent introduces a centralized contact information management system as an intermediary between documents and contact data. Documents reference this intermediary system via URLs or codes, which resolve to current contact information. This mediator enables automatic updates across all documents without manual intervention, resolving the time-consuming update process while maintaining information accuracy.
2Reliability
If contact information is updated across multiple documents manually, then each document can be kept current, but the process is time-consuming and prone to human error
Solution Approach 1:
Instead of copying contact information into each document, the system copies only lightweight references (URLs, codes) into documents. The full contact information resides in a centralized database, eliminating manual copy-paste operations and reducing human error while maintaining productivity.
Solution Approach 2:
The system enables automatic self-updating of contact information across all documents through the centralized database. When contact information changes in the central system, all referenced documents automatically receive updates without human intervention, dramatically improving productivity while ensuring accuracy through automated propagation.
3Ease of manufacture
If static contact information is used in documents, then documents are simple to create, but they require frequent updates and manual notifications when changes occur
Solution Approach 1:
The patent transforms static contact information into dynamic, updateable data by implementing a centralized database with unique identifiers. Documents contain references that dynamically resolve to current contact information, allowing the system to adapt to changes while maintaining ease of document creation through standardized reference embedding.
Solution Approach 2:
The system creates a universal contact information management infrastructure that serves multiple documents simultaneously through unique identifiers and URLs. This multi-functional system allows a single contact information change to propagate across numerous documents, providing both ease of creation and adaptability.
4Productivity
If a centralized system is implemented to manage contact information, then updates can be made efficiently, but the system complexity increases
Solution Approach 1:
The system copies only essential reference data (URLs, codes) into documents rather than full contact information. This minimizes the complexity burden on individual documents while enabling centralized management efficiency, as the reference structure is simple yet powerful.
Solution Approach 2:
The system segments contact information management into two distinct layers: a simple reference layer in documents (URLs, codes) and a complex management layer in the centralized database. This segmentation allows documents to remain simple while the centralized system handles complexity, achieving high update efficiency without overwhelming document complexity.
Data Source
AI summary
Embodiments described herein disclose methods and systems for managing contact information. The system can create an informational record which is associated with a document and electronic contact card(s) containing contact information. The system can generate a unique identifier associated with the informational record. Users can obtain and view the informational record using the corresponding unique identifier. The system can provide the contact information to a device. Contact information associated with multiple informational records can be changed simultaneously by changing a single electronic contact card.