Dynamic Event Activity Maps for Real-Time Vendor Visibility
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Solution Overview
Problem
Existing event management systems face challenges in enhancing communication and participant interaction due to confusing exhibition layouts, information overload, and difficulties in scheduling and tracking activities, leading to a sub-optimal event experience for attendees and organizers.
Innovation Solution
A computer-based system providing dynamic event activity maps, customizable scheduling tools, and gamification features to help attendees locate relevant activities and vendors, while allowing organizers to manage and update information in real-time, enhancing communication and engagement.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If vendors and exhibitors set up booths in a large exhibition hall, then they can display diverse products and services to many attendees, but it becomes difficult for them to be noticed in the cacophony and confusion of the exhibition hall
Solution Approach 1:
The system implements real-time feedback mechanisms where attendee behavior data (movements,停留时间, interactions) is continuously collected and fed back to vendors through the mobile application. This allows vendors to understand which booths are attracting attention and adjust their strategies accordingly, resolving the visibility issue in crowded exhibitions.
Solution Approach 2:
The mobile application serves as an intermediary between vendors and attendees. Instead of direct visual contact in the crowded hall, the application mediates by providing vendors with analytics about attendee behavior and by guiding attendees to relevant booths, thus resolving the visibility problem without reducing the number of vendors.
2Loss of information
If event attendees use traditional maps and printed materials to locate vendors and activities, then they can have access to event information in advance, but they cannot receive timely updates when changes occur
Solution Approach 1:
The system transforms static printed maps and schedules into dynamic digital counterparts. The mobile application continuously updates venue layouts, vendor locations, and activity schedules in real-time based on actual event conditions, ensuring attendees always have current information without complex manual updates.
Solution Approach 2:
The patent replaces mechanical information distribution systems (printed materials, manual updates) with electronic information delivery through mobile applications. This substitution enables real-time information updates without the complexity of manual redistribution, resolving the timeliness issue.
3Reliability
If event organizers provide detailed schedules and maps in advance, then attendees can plan their visits, but the materials cannot timely reflect changes made during the event
Solution Approach 1:
The system performs preliminary actions by pre-loading all possible venue configurations, vendor locations, and activity schedules into the mobile application before the event starts. When changes occur during the event, the system can quickly switch to updated data without requiring physical material redistribution, ensuring accuracy while minimizing update time.
4Adaptability or versatility
If attendees manually track and reschedule booth visits based on changing event conditions, then they can adapt to new information, but they experience endless backtracking and waste of time
Solution Approach 1:
The system implements self-service by automatically generating optimized booth visitation schedules based on real-time data about vendor availability, attendee interests, and current locations. The application autonomously adjusts schedules without requiring manual intervention from attendees, providing adaptability while eliminating the time-wasting backtracking associated with manual rescheduling.
Data Source
AI summary
The various implementations of the present invention are provided as a computer-based system for enhanced communications and event management that focuses on customization of the event attendee experience. Each event attendee is provided with the tools necessary to effectively and efficiently create an event experience that most closely matches their goals and objectives. For example, a variety of dynamic event activity maps provide event attendees with the ability to quickly and easily identify and locate the most interesting and pertinent seminars, classes, speakers, vendors, exhibitors, etc. Additionally, event attendees can update and control their event schedule, customize communications that are sent and received, set up meetings with other event attendees, and receive updates about event activities and schedules. Vendors, exhibitors, and event organizers are provided with a series of tools, including “gamification” tools, that will allow them engage event attendees in event activities to increase attendee participation.