Dynamic File Selection by Job Status
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing job document management systems fail to dynamically display relevant files based on the status of a job, leading to user inefficiency in finding specific documents, as they often display fixed sets of files regardless of the job's status.
Innovation Solution
An information processing apparatus that accesses a file storage region formed according to job defining information, selecting files to display based on the job's status, allowing dynamic selection of files to be shown in response to user operations, such as mouseover, ensuring only relevant files are displayed according to the job's status.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If fixed files are displayed in response to user operations, then the display is simple and consistent, but the relevance to job status is poor and users cannot easily find target documents
Solution Approach 1:
The patent applies dynamics by making the displayed files change according to the job status. Instead of showing fixed files, the system dynamically selects and displays files based on the current job status, allowing the display content to adapt and change as the job progresses through different states.
Solution Approach 2:
The patent changes the parameter of file selection from static to dynamic based on job status. The system monitors job status parameters and uses these parameters to determine which files should be displayed, thereby changing the display content according to varying job conditions.
2Loss of information
If all files in a folder are displayed, then complete information is provided, but display space is wasted and user efficiency decreases
Solution Approach 1:
The patent extracts and displays only the files that are relevant to the current job status, rather than showing all files in the folder. This selective extraction of necessary information reduces display clutter and helps users quickly locate target documents without being overwhelmed by irrelevant files.
Solution Approach 2:
The patent applies partial action by displaying only a subset of files that are pertinent to the current job status, rather than showing the complete set of all files. This partial display approach maintains information completeness for relevant files while avoiding the waste of displaying unnecessary files.
3Adaptability or versatility
If the first four image files are always displayed, then the display method is simple, but the files displayed are not relevant to the current job status
Solution Approach 1:
The patent makes the file display dynamic by linking it to job status. The system automatically adjusts which files are displayed based on the current job status, enabling the display to adapt to different job conditions rather than showing the same fixed set of files.
Solution Approach 2:
The patent creates a universal file display mechanism that can adapt to multiple job statuses and display different relevant files accordingly. The same display interface serves multiple purposes by showing different files based on the current job context, making the system versatile across different job scenarios.
Data Source
AI summary
An information processing apparatus is able to access a file storage region which is formed in accordance with job defining information that defines tasks of a job and a file to be created in each of the tasks. The file storage region is formed for each job or each job and each task. A file related to a job or a task is stored in a corresponding file storage region. The information processing apparatus includes a processor which is configured to: obtain job status information concerning a status of each job for which a file storage region is formed; and select, a display element indicating files stored in a first file storage region, a file as a subject file to be displayed, from among the files stored in the first file storage region, in accordance with the status of a first job corresponding to the first file storage region.