Dynamic Rental Space Allocation System for Unpredictable User Attendance
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Solution Overview
Problem
Current reservation systems for conference rooms require users to manually specify and limit the space size and number of users, which can lead to inefficiencies and increased labor costs, especially when the number of users is unpredictable or changes during a reservation.
Innovation Solution
A reservation system with a management device that automatically allocates space based on date and time information and number of people information, including a space allocator, fee calculator, and allocation rate calculator, which updates allocation information and rental fees dynamically, allowing for flexible space partitioning and reduced labor costs.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually specify and limit space size and number of users, then reservation control is simplified, but user satisfaction decreases and opportunity loss increases when user numbers are unpredictable
Solution Approach 1:
The system enables self-service by allowing the space allocation system to automatically determine appropriate space size based on the number of users, eliminating the need for users to manually specify space limitations while still providing adapted space allocation that increases user satisfaction
Solution Approach 2:
The system changes the parameter of space allocation from fixed user-defined limits to dynamic system-determined allocation based on actual user numbers, allowing the space size parameter to adapt automatically to unpredictable user attendance
2Device complexity
If manual space allocation is used, then system complexity is reduced, but labor costs increase
Solution Approach 1:
The patent replaces manual mechanical allocation processes with an automated electronic space allocation system that uses a control unit to automatically assign spaces based on user numbers, thereby eliminating labor costs while managing system complexity through software-based solutions
Solution Approach 2:
The control unit acts as an intermediary between user registration and space assignment, automatically processing the allocation based on stored space information and user numbers, thereby eliminating the need for manual intervention while maintaining systematic control
3Device complexity
If fixed space allocation is implemented, then reservation processing is simplified, but operational efficiency decreases when user numbers change
Solution Approach 1:
The system implements dynamic space allocation where the control unit automatically adjusts space assignments based on changing user numbers, allowing the allocation to be flexible and adaptive rather than fixed, thereby maintaining operational efficiency when user attendance varies
Solution Approach 2:
The system performs preliminary actions by pre-storing space information and allocation rules in the control unit, enabling automatic and efficient space assignment when users are registered, thereby simplifying reservation processing while maintaining adaptability to user number changes
Data Source
AI summary
A host device receives, from a first terminal device, first reservation information including a reservation date, a reservation time, and a number of people; allocates a first rental space based on the first reservation information without sending a notification identifying the first rental space to the first terminal device before a change period elapses; receives, from the first terminal device, updated reservation information; allocates a second rental space based on the updated reservation information without sending a notification identifying the second rental space to the first terminal device before the change period elapses; and upon elapse of the change period sends a notification identifying the second rental space to the first terminal device.