Electronic Notary Journal with Blockchain Identity Verification

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Solution Overview

Problem

Manual record-keeping by notary publics is tedious, time-consuming, prone to loss or damage, and does not efficiently verify identities or maintain compliance with legal requirements for document notarization.

Innovation Solution

A system and method for electronically verifying identities and maintaining notary journals using a processor and memory, allowing for digital recording of document details, signer and witness information, and signature capture, with integration into an external database for verification and secure storage using blockchain technology.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If manual record-keeping is used, then the notary journal can be maintained physically, but the process becomes tedious, time-consuming, and prone to loss or damage

Engineering Contradiction:

Improvejournal securityVSAvoidrecord keeping time

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The patent replaces the mechanical manual record-keeping system with an electronic digital system. The notary journal is transformed from a physical book to a digital database stored on electronic devices, eliminating the need for manual writing and physical handling. This substitution resolves the contradiction by making the system both faster (reducing time loss) and more reliable (eliminating physical damage risks) simultaneously.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The patent creates digital copies of identification documents and journal entries. Instead of handling original physical documents, the system captures and stores digital images and data copies. This allows multiple copies to be stored securely, reducing the risk of loss while enabling rapid access and processing, thus resolving both reliability and time loss issues.

Inventive Principle:

Principle #26Copying

2Measurement precision

If manual verification of identity cards is performed, then the notary can review documents physically, but the verification process becomes time-consuming

Engineering Contradiction:

Improveidentity verification accuracyVSAvoidnotarization speed

Core Design Contradiction:

Measurement precisionVSProductivity

Solution Approach 1:

The patent replaces manual visual inspection of identity cards with automated optical character recognition (OCR) and image processing systems. The electronic system captures images of ID cards and automatically extracts and verifies data, maintaining verification accuracy while dramatically increasing processing speed and productivity.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The system enables self-verification through automated comparison of captured ID images against database records. The electronic system independently validates identity information without requiring extensive manual review, thus maintaining precision while boosting productivity through automation.

Inventive Principle:

Principle #25Self-service

3Adaptability or versatility

If physical journals are carried by notary publics, then records are portable, but the journals become heavy and vulnerable to loss or damage

Engineering Contradiction:

Improvejournal portabilityVSAvoidjournal weight

Core Design Contradiction:

Adaptability or versatilityVSWeight of moving object

Solution Approach 1:

The patent replaces the heavy physical journal with a lightweight electronic device (such as a smartphone, tablet, or laptop). The digital journal system maintains full portability while reducing weight from pounds to ounces, and simultaneously eliminates vulnerability to physical damage through secure digital storage and backup systems.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

4Ease of manufacture

If manual record-keeping is used, then the notary journal can be maintained traditionally, but the process is tedious and prone to accidental loss or damage

Engineering Contradiction:

Improvejournal creation easeVSAvoidrecord preservation

Core Design Contradiction:

Ease of manufactureVSReliability

Solution Approach 1:

The patent replaces manual journal creation with automated electronic record generation. The system automatically creates journal entries, captures images, and stores data in structured formats, making the creation process effortless while simultaneously ensuring reliable preservation through secure digital storage, encryption, and backup mechanisms.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Data Source

PatentUS20240281912A1Electronic notary journal

Publication Date: 2024.08.22 WAGNER JIMMY

AI summary

A system and method for electronically managing notarization journal by notary public and electronically verifying details of a signers and witnesses including identity documents against a third-party database. The details of document being notarized and signers and witnesses party to the making of the document can be electronically managed as a record. Any saved records can be later retrieved and published as desired by the public notary.