Automated Electronic Receipt Handling for Accounting Systems

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Solution Overview

Problem

Current methods for handling and storing purchase transactions are time-consuming and tedious, requiring manual entry of receipts and warranties into accounting systems, and lack the ability to send targeted advertisements to users post-purchase.

Innovation Solution

A method and system that automatically handle and store purchase transactions by generating electronic receipts and warranties, which are sent to an accounting system for bookkeeping, allowing for real-time balancing and storage, and enabling targeted advertisements based on purchase history.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If manual entry of receipts and warranties into accounting systems is used, then users can maintain bookkeeping records, but the process becomes time-consuming and tedious

Engineering Contradiction:

Improvebookkeeping efficiencyVSAvoidtime for manual entry

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The system enables automatic self-service bookkeeping by having the point-of-sale system automatically send transaction data and receipts to the user's accounting system, eliminating the need for manual data entry and reconciliation while maintaining accurate bookkeeping records

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent introduces an intermediary automated communication channel between the point-of-sale system and the user's accounting system, which facilitates automatic transmission of transaction data, receipts, and warranty information, thereby resolving the contradiction between maintaining accurate records and reducing time consumption

Inventive Principle:

Principle #24Intermediary (Mediator)

2Reliability

If physical receipts are printed and archived, then users have tangible proof of purchases, but storage and management become cumbersome

Engineering Contradiction:

Improveproof of purchaseVSAvoidstorage management

Core Design Contradiction:

ReliabilityVSDevice complexity

Solution Approach 1:

The system creates and transmits electronic copies of receipts directly from the point-of-sale system to the user's accounting system and storage, providing reliable digital proof of purchase that eliminates the need for physical receipt printing, scanning, and manual archiving while maintaining data integrity and accessibility

Inventive Principle:

Principle #26Copying

Solution Approach 2:

The patent replaces the mechanical process of printing, physically handling, and manually storing paper receipts with an automated electronic transmission and digital storage system, thereby eliminating the complexity of physical storage management while preserving the reliability of purchase proof through secure electronic records

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Measurement precision

If users manually balance accounts against credit or debit accounts, then account accuracy can be verified, but the process becomes tedious and error-prone

Engineering Contradiction:

Improveaccount accuracyVSAvoidaccount balancing effort

Core Design Contradiction:

Measurement precisionVSEase of operation

Solution Approach 1:

The system implements automated feedback loops where transaction data is automatically transmitted from the point-of-sale system to the user's accounting system, enabling real-time or near-real-time account reconciliation that maintains measurement precision while dramatically reducing operational effort through automated verification and matching of transactions

Inventive Principle:

Principle #23Feedback

4Adaptability or versatility

If targeted offers and advertisements are sent to users post-purchase, then marketing effectiveness increases, but the system requires integration with purchase data

Engineering Contradiction:

Improvemarketing capabilityVSAvoidsystem integration

Core Design Contradiction:

Adaptability or versatilityVSDevice complexity

Solution Approach 1:

The patent creates a universal platform that serves multiple functions: it automatically manages bookkeeping and receipt storage while simultaneously enabling targeted marketing by leveraging the same purchase transaction data, thereby increasing marketing adaptability without proportionally increasing system complexity through shared infrastructure and data pathways

Inventive Principle:

Principle #6Universality (Multi-functionality)

Data Source

PatentUS20250124521A1Method and system for handling and storing purchase transactions

Publication Date: 2025.04.17 MYVER HLDG APS

AI summary

A method and system for handling and storing purchase transactions between a user and point-of-sales is described. The method comprises the steps of: a user purchasing an item from a point-of-sale, the point-of-sale generating an electronic receipt related to said item, the point-of sale sending the electronic receipt to an accounting system for bookkeeping of purchase transactions, said system storing the receipt, said system extracting price and information about the item, and said system storing the price and information in a bookkeeping module.