Electronic Signature Service Preventing Unauthorized Execution
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Solution Overview
Problem
Existing electronic signature solutions fail to account for changes in organizational structure and policies, leading to unauthorized individuals executing documents on behalf of an organization, resulting in inefficiencies and potential legal risks.
Innovation Solution
An electronic signature service that automatically updates documents to prevent unauthorized signatories from executing them by retrieving and applying organization data to identify and replace them with authorized signatories, without requiring additional communications or approvals.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If existing electronic signature solutions are used, then document execution is simple and quick, but unauthorized individuals may execute documents due to organizational changes
Solution Approach 1:
The system performs preliminary verification by checking the signatory's current authorization status against organizational data before allowing document execution. This preliminary action prevents unauthorized execution by validating the signatory's authority at the moment of signing, resolving the contradiction between simple execution and reliable authorization verification.
2Reliability
If manual verification of signatory authority is implemented, then authorization accuracy improves, but processing time and operational burden increase
Solution Approach 1:
The system performs automatic self-verification by internally checking the signatory's authorization status against stored organizational data without requiring manual intervention. This automated self-service mechanism maintains high authorization accuracy while eliminating the time loss and operational burden associated with manual verification processes.
3Ease of operation
If organizational data is made accessible to signatories, then transparency improves, but security and authorization control are compromised
Solution Approach 1:
The system introduces an intermediary verification layer that mediates between the signatory and the organizational data. Instead of giving direct access to organizational data, the system acts as an intermediary that verifies authorization status internally and only presents the necessary information for document execution, thereby maintaining both accessibility and security.
Data Source
AI summary
In some embodiments, an electronic signature service automatically updates electronic documents to prevent execution by an unauthorized signatory. The electronic signature service can receive an electronic document to be electronically signed on behalf of an organization. The electronic signature service can retrieve organization data indicative of signatories that are authorized to electronically sign the electronic document. The organization data may be inaccessible to a first signatory that is associated with the document. The electronic signature service can determine from the organization data that the first signatory is not authorized to electronically sign the document. The electronic signature service can update the electronic document with a second signatory that is determined from the organization data as being authorized to execute the document. The electronic signature service can prevent the first signatory from executing the document and provide access to the electronic document by a computing device associated with the second signatory.