Email Control Logging With Encrypted Ledger Verification
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Solution Overview
Problem
Large organizations face challenges in verifying the authenticity of electronic mail documents related to control management, as these documents are prone to manipulation and tampering, which complicates compliance with regulatory requirements and risk management processes.
Innovation Solution
Implementing control management logic circuitry that processes electronic mail documents to identify relevant information, generate log entries with metadata and encrypted values, and store them in a distributed ledger to ensure the veracity and integrity of compliance records.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If electronic mail documents are used for control management, then ease of operation is improved, but reliability deteriorates due to manipulation and tampering
Solution Approach 1:
The patent creates a copy of the electronic mail document in the form of a log entry stored in the distributed ledger. This copy includes a hash value that represents the original document's content, allowing verification without storing the actual document. The log entry serves as an immutable record that proves the document's authenticity and prevents tampering while maintaining ease of operation.
Solution Approach 2:
The patent introduces a distributed ledger as an intermediary between the electronic mail document and the verification process. The ledger stores hash values and metadata about the documents, acting as a mediator that enables reliable verification without requiring direct access to or modification of the original documents. This intermediary structure ensures reliability while preserving operational ease.
2Reliability
If log entries are stored in a distributed ledger, then reliability is improved through tamper-proof recording, but device complexity increases
Solution Approach 1:
The patent extracts only the essential information from the electronic mail document and stores it in the distributed ledger. Instead of storing the entire document, it extracts and stores only the hash value and metadata (such as timestamp, document type, and reference to the original document). This extraction approach maintains reliability through tamper-proof recording while significantly reducing the complexity of the system by minimizing data storage requirements.
Solution Approach 2:
The patent segments the verification process into distinct components: document generation, hash value calculation, log entry creation, and ledger storage. Each component performs a specific function, making the overall system more manageable and less complex. The segmentation allows for modular implementation and easier maintenance while ensuring reliability through the distributed ledger architecture.
Data Source
AI summary
Logic may identify information of a first electronic mail document associated with a control, the control to comprise a process to mitigate a risk. Logic may select the electronic mail document based on the information. Logic may determine metadata for the electronic mail document, the metadata. Logic may generate a first value representative of the electronic mail document based on application of a mathematical algorithm. Logic may generate a log entry for the electronic mail document comprising the metadata and the first value. Logic may encrypt the log entry with an encryption key. And logic may store the log entry in an encrypted ledger with a log entry date and a unique log entry identifier.