Email-Based Data Sync Across Devices
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Current data synchronization methods across applications on multiple mobile devices and desktops via remote servers are insecure, as they require remote access, which can lead to data leakage and are not allowed by corporations due to security concerns, and involve third-party servers that can be hacked.
Innovation Solution
A method and system for synchronizing data across applications installed on mobile and desktop devices and remote servers using a mail server, where data is sent via email protocols (IMAP, SMTP, EWS, etc.) to a predefined email account, processed by listener applications based on rules, and updated in local storage, eliminating the need for remote server access and enhancing security.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If data synchronization is performed via remote servers with remote access, then data synchronization functionality is achieved, but security risks increase due to potential data leakage and hacking
Solution Approach 1:
The patent introduces an email server as an intermediary component between client devices and the data synchronization system. Instead of direct remote server access, data is synchronized through email protocols (SMTP, IMAP, POP3) via the email server, which acts as a secure mediator that eliminates the need for open remote access while maintaining synchronization functionality
Solution Approach 2:
The patent replaces the traditional mechanical remote access system (direct server connections, remote desktop protocols) with an email-based communication system. Data synchronization is achieved through email message exchange rather than direct system access, fundamentally changing the access mechanism from remote control to message passing
2Ease of operation
If remote server access is enabled for data synchronization, then data accessibility is improved, but security compliance deteriorates due to corporate security policies
Solution Approach 1:
The email server serves as a compliant intermediary that allows data synchronization without violating corporate security policies. By using standard email protocols through the email server rather than direct remote access to corporate servers, the system maintains data accessibility while adhering to security restrictions
3Productivity
If third-party servers are used for data synchronization, then synchronization functionality is achieved, but security vulnerabilities increase due to potential server hacking
Solution Approach 1:
The patent utilizes the email server as a trusted intermediary that leverages the existing security infrastructure of email systems. Instead of introducing new vulnerable synchronization servers, the system repurposes the email server which already has established security measures, maintaining synchronization efficiency while reducing security vulnerabilities
Solution Approach 2:
The email server performs multiple functions: it serves as the communication intermediary for data synchronization, maintains security through existing email authentication mechanisms, and provides a familiar interface to users. This multi-functionality eliminates the need for dedicated synchronization servers that would introduce additional security attack surfaces
Data Source
AI summary
A method and system for synchronization data across applications installed on mobile and desktop devices and remote server uses a mail server. The data to be sent to applications is included in electronic message body or attachment and sent to a predefined email account. The email account is processed via listener applications according to a processing rule such as sender's email address, sender's domain, header information, or metadata. When an email matches the rule, an action is triggered that acquires data from attachment of email or body and updates local storage.