Email Dictionary Transporter for Custom Terminology
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Solution Overview
Problem
Current email systems fail to effectively link personalized spellings and acronyms between senders and recipients, leading to time-consuming efforts in responding to emails due to undefined terms and misspellings unique to the sender's organization.
Innovation Solution
A method and system that creates a transport dictionary linking preferential terms and definitions to the Multipurpose Internet Mail Extension (MIME) of outgoing emails, allowing users to transport unique vocabulary to the recipient's dictionary preferences, which can be accepted or denied upon receipt.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If spell check is performed on incoming email using recipient's dictionary preferences, then spelling errors can be detected, but time is wasted on words unique to the sender's organization that require manual skipping or definition
Solution Approach 1:
The sender's dictionary preferences are extracted and attached to the outgoing email message in advance. When the recipient opens the email, their mail user agent automatically merges the sender's dictionary with their own, so spell check can immediately recognize organization-specific terms without requiring manual intervention during the response process.
Solution Approach 2:
A dictionary transport mechanism acts as an intermediary between sender and recipient, carrying custom dictionary data through the email message itself. This intermediary structure allows the recipient's mail user agent to temporarily import the sender's terminology without permanently modifying the recipient's dictionary, resolving the conflict between spell check accuracy and time efficiency.
2Productivity
If organization-specific acronyms and terms are used in email, then communication efficiency within the organization improves, but recipients from other organizations cannot understand these terms
Solution Approach 1:
The sender pre-attaches their custom dictionary to the outgoing message, providing definitions and correct spellings of organization-specific terms before the recipient needs to understand them. This preliminary provision of terminology information allows recipients to immediately comprehend organization-specific acronyms and terms without losing understanding.
3Reliability
If manual skipping or adding of terms is required during spell check response, then spell check accuracy is maintained, but the process becomes time-consuming and unnecessary
Solution Approach 1:
The system performs automatic merging of dictionary preferences without requiring manual user intervention. The recipient's mail user agent automatically imports the sender's dictionary terms, merges them with the recipient's existing dictionary, and performs spell check using the combined dictionary, eliminating the need for manual skipping or adding of terms while maintaining spell check accuracy.
Data Source
AI summary
A method, system and computer program product that creates a transport dictionary, which links preferential terms and definitions to the Multipurpose Internet Mail Extension (MIME) of an outgoing electronic mail (email). Prior to sending a message, users are provided the option of transporting words or acronyms unique to the dictionary of the sender and recipient, which have been utilized in the outgoing email message. Linking dictionary preferences to the outgoing email provides clarity to terms utilized in the email message and decreases the amount of time a responder has to spend skipping, adding, or defining terms that are unique to the incoming MUA dictionary.