Email Document Sharing Authority Control via Segmentation
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Solution Overview
Problem
Conventional email systems lack a comprehensive controllable function for sharable documents, failing to meet users' requirements for document sharing and management.
Innovation Solution
A document sharing processing method and apparatus that enhance the controllable function by displaying hyperlink information and authority control entries in an email interface, allowing users to determine and manage authority data for sharable documents.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If a hyperlink of a sharable document is added in an email for receivers to access the document, then the document can be shared and viewed by receivers, but the controllable function for the sharable document is unitary and cannot fulfill users' document sharing requirements
Solution Approach 1:
The patent segments the authority control into multiple independent control entries, each corresponding to different recipients. This allows the sender to customize sharing permissions for each recipient individually rather than applying a single unitary permission setting to all recipients, thereby enhancing adaptability while maintaining ease of operation through automated per-recipient controls.
Solution Approach 2:
The patent implements dynamic authority control where permission settings can be adjusted independently for each recipient based on their specific needs. The system automatically generates and manages these dynamic permissions, allowing flexible adaptation to different sharing scenarios without requiring complex manual configuration from the user.
2Adaptability or versatility
If multiple control entries are added for different recipients to improve document sharing control, then the adaptability is enhanced, but the complexity of the email interface increases
Solution Approach 1:
The system automatically generates and manages multiple authority control entries for different recipients without requiring manual intervention from the user. The email client autonomously handles the complexity of creating and configuring individual permission settings for each recipient, thereby enhancing adaptability while keeping the user interface simple and easy to operate.
Solution Approach 2:
The patent introduces an intermediary mechanism (the email client system) that automatically manages the complex authority control entries between the sender and multiple recipients. This intermediary handles the generation, distribution, and management of permission settings, shielding users from interface complexity while providing comprehensive control capabilities.
Data Source
AI summary
Embodiments of the present disclosure disclose document sharing processing method, apparatus, device, medium and system. The method includes: displaying, in an email interface, hyperlink information of a sharable document and an authority control entry of the sharable document; and acquiring authority data for the sharable document determined by a first user based on the authority control entry; where the authority data is used to determine a second user's operation authority data for the sharable document. According to the embodiments of the present disclosure, the hyperlink information of the sharable document and the authority control entry of the sharable document can be displayed in the email interface, and the first user can determine the authority data for the sharable document through the authority control entry, thereby enriching the controllable function for the sharable document in the email, and fulfilling users' document sharing requirements.