Email Event Parameter Extraction for Calendar Entry Automation
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Solution Overview
Problem
Current electronic calendar entry processes are cumbersome and inefficient, requiring users to manually input data into multiple fields, and existing automated systems have limited success in creating calendar entries from email messages.
Innovation Solution
A computer-implemented method and system that extracts event parameters from email messages and sends an embedded link to a user's device, which upon activation, generates an electronic calendar entry form with pre-populated fields containing the extracted event information, streamlining the calendar entry creation process.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Manufacturing precision
If users manually input data into multiple calendar fields, then calendar entries can be created with complete information, but the process becomes cumbersome and time-consuming
Solution Approach 1:
The system performs preliminary extraction of event parameters (date, time, location, attendees) from email messages before the user needs to create the calendar entry. This pre-processing prepares the data in advance, so when the user activates the embedded link, the calendar form is already populated with extracted information, eliminating the need for manual input and significantly reducing creation time while maintaining data completeness
2Productivity
If automated systems extract event parameters from email messages, then calendar entry creation becomes faster, but the automation is limited and not fully successful
Solution Approach 1:
The system introduces an embedded link as an intermediary between the email message and the calendar entry creation process. This link carries extracted event parameters and serves as a reliable bridge, allowing the user to review and confirm the automatically extracted information before finalizing the calendar entry. This intermediary mechanism enhances both speed (by providing pre-extracted data) and reliability (by allowing user verification and correction)
Solution Approach 2:
The system implements feedback by presenting the extracted event parameters to the user through the calendar entry form for review. Users can see what information was automatically extracted from the email, verify its accuracy, and make corrections if needed before saving the calendar entry. This feedback loop ensures high reliability of the automated extraction process while maintaining user control over the final result
3Loss of information
If multiple calendar fields require manual input, then complete event information can be captured, but user effort and complexity increase
Solution Approach 1:
The system enables self-service by automatically extracting event parameters from the email message content and populating the calendar entry form without requiring user input for each field. The embedded link carries all necessary information (date, time, location, attendees) that the system extracts and prepares autonomously. Users only need to review and confirm the pre-filled information, dramatically reducing operational effort while ensuring complete event parameter capture
Data Source
AI summary
A method, system, and data structure for creating electronic calendar entries are disclosed. One aspect of the invention involves a computer data structure that includes an email message with an embedded link. The embedded link contains event information corresponding to multiple parameters for an event described in the email message. The embedded link is configured, upon activation, to initiate generation of an electronic calendar entry form with multiple fields. A plurality of the multiple fields contain event information from the embedded link.